Document Control Specialist

Edgewater Technical Associates is seeking qualified candidates for a Document Control Specialist to support the Savannah River Site.

Work Location: Aiken, SC

Document Control Specialist (Maximo/Documentum) -

The Document Specialist is responsible for managing the entire lifecycle of controlled documents related to Savannah River Site (SRS) operations, engineering, and maintenance activities. This role requires expert-level proficiency in document control processes and experience with enterprise content management (ECM) systems, specifically IBM Maximo or OpenText Documentum. The specialist will ensure all documentation is accurate, compliant with regulatory standards, and easily accessible to authorized personnel.

Duties:

Document Management

- -Manage the intake, processing, and archival of both electronic and physical documents, including technical manuals, engineering drawings, procedures, and quality assurance records.

System Administration- -Perform administrative and user support tasks within the designated ECM system (Maximo or Documentum). This includes managing user access, system configurations, and permissions.

Version Control- -Maintain strict version control for all controlled documents to ensure the most current versions are in use throughout SRNS operations.

Workflow Coordination- -Initiate, track, and complete document workflows for review, approval, and release, coordinating with authors, reviewers, and management.

Regulatory Compliance- -Ensure all document management practices adhere to internal SRNS policies, Department of Energy (DOE) orders, and other regulatory requirements.

Data Migration and Integrity- -Assist with data migration projects to move content between systems or update databases, verifying the integrity and security of the information throughout the process.

Audit Support- -Prepare and provide documentation to support internal and external regulatory audits and inspections.

Records Retrieval- -Respond to requests for documents from various departments, providing timely and accurate information retrieval.

Training- -Provide training and support to end-users on document management procedures and the use of the ECM system.

Continuous Improvement- -Identify and propose recommendations for improving document control processes and system functionalities.

Education/Yrs. of Experience:

- Bachelor's degree in Information Management, Computer Science, or related technical discipline, or equivalent work experience.

- Five (5+) years of demonstrated experience as a Document Specialist, Document Controller, or in a similar role within a highly regulated industry (e.g., nuclear, energy, or government).

Skills:

Maximo

- -Proven experience using or administering Maximo for asset management and work order-related documentation is required.

Documentum- -Alternatively, strong experience in configuring, maintaining, or developing applications on the OpenText Documentum platform (e.g., D2, DQL, DFC) is required.

- Excellent organizational skills and strong attention to detail.

- Ability to communicate complex technical concepts clearly to non-technical staff.

- Experience working in a team-oriented environment and collaborating with cross-functional teams.

Preferred Qualifications:

- Experience in the nuclear or defense industries.

- Knowledge of DOE orders and regulations concerning information and records management.

- Experience with other document control tools and methodologies.

Other Job Requirements:

- Must be a U.S. Citizen

If you are interested in being considered for this position, please follow the application steps via our website: www.edgewatertech.net/careers

Edgewater Technical Associates will not submit your resume without first having detailed discussions with you and obtaining your permission to do so. We look forward to hearing from you!

WORKING WITH EDGEWATER TECHNICAL ASSOCIATES

Founded in 2003, Edgewater Technical Associates, LLC (Edgewater) is a New Mexico-based small business headquartered in Los Alamos, NM, with five (5) regional offices across the United States to locally support our growing presence at project sites. Edgewater has a proven track record and is a trusted provider of fixed-price construction projects, engineering, and technical services for the Department of Energy (DOE), National Nuclear Regulatory Commission (NRC), Canadian Commercial Nuclear Industry, and private sector commercial contractors involved in nuclear, high-hazard, or complex operations. Edgewater’s experience and guidance ensure that our customers perform hazardous operations, comply with regulatory requirements, and maintain the highest quality and safety standards.

Edgewater is committed to recruiting and maintaining a staff of highly skilled professionals to support our customers. In keeping with this objective, we offer highly competitive salaries and employee benefit packages structured to best suit your needs. We offer multiple individual and family benefit options including paid time off, medical, dental, life, vision, and disability insurance, and a pre- and post-tax 401 (k) retirement account with Company matching contributions and 100% vesting for eligible participants beginning DAY 1.

EQUAL OPPORTUNITY EMPLOYER

Edgewater is an equal opportunity employer and all qualified applicants will be considered for employment without regard to race, color, religion, sex, national origin, protected veterans, or individuals with disabilities in accordance with EO 14173.

View all Edgewater job opportunities at www.edgewatertech.net/careers