Project Coordinator - Hybrid Schedule

The Project Coordinator attends meetings and assist with determination of project requirements. Prepare project organization and communication charts. Distribute minutes to all project team members. Track the progress and quality of work being performed effectively and accurately communicate relevant project information to the project team. Review field reports from throughout the life cycle of the project. Maintain Tracking Log, Track & manage contemplated change notices and change orders in the database. Prepare substantial completion certificates and ensure all required project close out documents are obtained. Communicate ideas for improving company processes with a positive and constructive attitude, and for developing this attitude in others.

Responsibilities

Project Planning and Management

- Developing project strategies as necessary to ensure project success for the organization

- Maintaining and monitoring project plans, project schedules, milestones, and important deadlines

- Ensuring important milestones and deadlines are met and creating alternative plans and project updates if deadlines are adjusted

- Organizing, attending, participating, and recording important project meetings

- Preparing presentation materials and information for meetings

- Developing timelines, milestones and deadlines for projects

- Documenting, assigning and following up on important action items and decisions from meetings

- Assess project risks and provide solutions

Business Reporting/Technical Support

- Develop project framework and documentation utilizing project calendar, timeline charts, lists and various Microsoft programs to ensure goals and objectives are met

- Communicate project updates to stakeholders on a regular basis

- Develop a project management calendar for each project and update on a regular basis

- Ensure action items are completed

Teamwork

- Ensure project action items are completed by individuals and departments involved in projects

- Develop and implement regular communication strategy to connect and collaborate with internal departments for project success

Position Requirements

Formal Education & Certification

- Bachelor’s degree in Business or related is preferred

- Project Management certification is desirable

Knowledge & Experience

- 3+ years’ experience in related field

- Microsoft Office Suite skills required (Word, Excel, PowerPoint, Planner, Tasks & Outlook)

- 3+ years of customer operations experience

- Good presentation and formal proposal skills

- Certified Associate in Project Management (CAPM) or equivalent certification is a plus.

- Knowledge of project management tools (Microsoft project (desired) and Jira/Confluence)

- Previous project coordination or relevant experience is a plus

Qualifications & Characteristics

- Self-starter; self-motivated; sense of urgency; well organized; ability to achieve goals; ability to focus and pay attention to detail

- Ability to multi-task, analytical and problem-solving skills

- Strong written and verbal communication skills

- Passionate & strong desire to win

- Ability to work on tight deadlines

Work Environment

- Hybrid schedule available once training is completed (3 days in the office, 2 days remote)

- Sitting for extended periods of time

- Dexterity of hands and fingers to operate a computer keyboard, mouse and other computer components

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.