ISEC

Project Administrator

Rancho Cucamonga, CA

Full-time

$41,747-$73,139

About This Job

REPORTS TO: Operations Manager or Sr. Project Manager

FLSA Status: Non-Exempt

Position Summary

The Project Assistant provides administrative assistance to the Project Management team.

Duties & Responsibilities

Administrative Assistance

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Provide and maintain meeting minutes for all staff, project-specific meetings.

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Assist with or prepare field files.

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Complete inventory control.

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Assist PM team as needed in preparing various internal reports and outgoing documents.

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Assist PM team with supporting documents for Billing, A/R, CPR’s.

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Assist PM team with preparation of timecards, COP’s, T/M tickets for other document submissions.

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Assist PM team as assigned.

Document Control

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Update/maintain Prolog/Excel/Operations Workbook.

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Receive and log in all inbound and outbound correspondence such as RFIs, submittals, Daily Reports, etc.

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Maintain electronic folders.

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Maintain contract documents and drawings.

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Track, follow up and insure documents such as vendor/subcontractor amendments, bonds and releases have been received, executed, and logged.

Data Entry

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Bluebeam, Prolog and other various data entry.

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Code and research invoices.

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JDE entry and reporting.

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Cost to Complete entry.

Other Duties

Please note that this job description is not designed to cover or contain a comprehensive listing or activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Preferred Qualifications (in addition to minimum qualifications)

Education/Experience

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Associate’s Degree (preferred emphasis – Construction) or 1 year of experience in an administrative role in the construction industry – i.e. Project Assistant or Contracts Administrator

Knowledge/Skills

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Strong communication skills

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Experience in data entry, payroll or bookkeeping

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Proficiency in MS Office Suite applications

Minimum Qualifications

Education/Experience

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High School Diploma or equivalent, or at least 1 year in an administrative role

Knowledge/Skills

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Able to prioritize and multi-task

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Good written and verbal communication skills

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Good organizational and time management skills

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Proficiency in MS Office Excel and Word

Customer Service Skills:

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Demonstrates commitment to deliver outstanding service – both with internal and external customers

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Takes ownership to personally resolve customer problems (or find someone who can)

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Listens well, asks clarifying questions, and checks for agreement with customers

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Committed to following-up with customers in all instances in a timely manner

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Strong sense of accountability - ensures that you will do what you say that you are going to do

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Creates a personal connection with customers – smiles, warm greetings, acts friendly and respectful

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Positive attitude

Project Administrator

About This Job

Document Control

Data Entry

Knowledge/Skills

Minimum Qualifications Education/Experience

Knowledge/Skills

Customer Service Skills:

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