Project Manager Administrative Assistant
Support. Organize. Drive Projects Forward.
H&S Industrial is a dynamic, team-driven metal fabrication company that thrives on precision, quality, and collaboration. We're seeking a highly organized Project Manager Administrative Assistant to support our Estimating and Project Management teams. In this role, you’ll be the go-to person for keeping project documentation on track, equipment scheduled, and details in order — all while keeping things moving behind the scenes.
If you're proactive, detail-obsessed, and thrive in a fast-paced environment where no two days are alike, you’ll fit right in.
What You’ll Be Doing:
•Support Project Managers and Estimators by handling key administrative and coordination tasks across multiple active projects.
•Set up and maintain job files, folders, and phase tracking in our project management system.
•Review purchase orders and contracts for accuracy before invoicing.
•Organize and upload packing lists, compliance documents, and subcontract agreements.
•Assist with equipment scheduling and data entry, including field/shop tools and maintenance tracking.
•Manage customer and subcontractor account setup and ensure documents are up to date.
•Assist with reviewing and submitting invoices to accounting.
•Help identify and resolve issues by communicating with Project Managers to keep jobs on time and on budget.
•Step in to review time sheets and support AR processes as needed.
•Track multiple tasks, deadlines, and details without letting anything slip through the cracks.
What You Bring to the Team:
•3+ years of experience in an administrative, project support, or customer service role — bonus points for experience in construction, metal fabrication, or industrial settings.
•Strong organizational and time management skills — you know how to prioritize when everything feels urgent.
•Detail-focused with excellent follow-through and documentation habits.
•Comfortable navigating contracts, submittals, and project documentation.
•Strong communication skills and a collaborative spirit — you’ll be interacting with team members, vendors, and customers.
•Proficiency with office software; experience with Viewpoint, B2W, or similar ERP systems is a major plus.
•Ability to work independently while staying aligned with team priorities.
•A positive, team-first attitude — we’re all in this together.
Why H&S Industrial?
•Be part of a collaborative, solutions-driven team that values your input.
•Contribute to meaningful projects in metal fabrication and welding that support industries across the region.
•Learn and grow — this role can be a launchpad into broader project or operations roles.
•Competitive pay, supportive leadership, and a company culture where accuracy and urgency go hand in hand.
Organized, driven, and ready to make an impact? Join a team where your skills matter, and your growth is encouraged every step of the way.
Job Type: Full-time
Benefits:
•Professional development assistance
Schedule:
Work Location: In person