Project Accountant

GENERAL SUMMARY:

Detail-driven billing professional to own complex, multi-company project invoicing and intercompany billing. The ideal candidate understands Oil & Gas service billing (T&M, progress), navigates customer online invoice portals with ease (Ariba, OpenInvoice/OpenTicket, SmartGEP/, etc.), and translates project activity into clean, accurate GL results. You’ll drive timely, accurate invoicing, reduce DSO through proactive collections, and protect margins via strong change-order and accrual discipline.

PRIMARY RESPONSIBILITIES:

- Prepare and finalize complex invoices (T&M, progress/milestone) with complete backup (timesheets, field tickets, materials, equipment).

- Validate coding to projects, tasks, cost codes, and tax categories; correct miscodes before posting.

- Manage billing schedules, rate tables, markups, retainage, and customerspecific requirements (AFEs, POs, backup formats).

- Create, submit, and track invoices in online customer portals; resolve rejections and compliance issues

- Create and reconcile intercompany invoices across multiple companies/entities and branches.

- Ensure correct dueto/duefrom postings, eliminations, and consistency between “performing” and “billing” entities.

- Track margins and trueups on intercompany work; resolve discrepancies quickly.

- Administer internal and external changeorder workflows (pending, approved, rejected).

- Ensure change orders are reflected in budgets, billing rules, and documentation; prevent unbilled scope creep.

- Support rate updates, labor burden rules, and integrations impacting billing.

KNOWLEDGE, SKILLS & ABILITIES:

- 47+ years in project billing/AR, with multicompany/intercompany experience.

- Oil & Gas services billing background (T&M, progress, retainage, AFEs, field tickets).

- Demonstrated success in collections and reducing DSO.

- Strong GL knowledge—clear grasp of how miscoding impacts financials and margins.

- Experience with change orders (internal & external) and endtoend accruals.

- Fluency with employee time tracking and approvals.

- Handson experience using online invoice entry platforms such as Ariba, OpenInvoice/OpenTicket (Enverus), SmartGEP) and similar like Coupa including creating service entry sheets, attaching backup, coding/PO alignment, and resolving rejections.

- Excellent written and verbal communication; confident with PMs, executives, and customers.

- Advanced Excel skills (lookups, pivots) and high attention to detail.

- ERP experience with Acumatica (Construction Edition) or similar (Viewpoint Vista, Dynamics, NetSuite, SAP).

- Familiarity with Avalara/Avatax or sales/use tax for services.

- Knowledge of WIP, revenue recognition policies, and eliminations.

- EDI/CSV template handling for portal uploads.

EDUCATION, LICENSES AND EXPERIENCE:

- 47+ years in project billing/AR, with multicompany/intercompany experience.

- Bachelor’s in accounting, finance, or related field preferred; equivalent experience considered.