Plant Administrative Assistant

At Lhoist North America, our core values or Respect, Courage, and Integrity are more than words. We respect people, encourage courageous innovation, and uphold integrity in everything we do. If these principles resonate with you, you may find your next great opportunity with us.

We believe our people make the difference. That’s why we invest in talent by offering meaningful opportunities to grow your skills, expand your knowledge, and pursue your interests. Our work environment prioritizes safety, fosters collaboration across teams, and embraces inclusion. Here, you’ll be challenged to grow, and you’ll be supported throughout your career journey. Join us and help shape the future of Lhoist North America.

POSITION SUMMARY: Performs general clerical duties to include but not limited to: answering main line phone, photocopying, faxing, mail distribution and filing. Coordinates and maintains HR and payroll records for site employees using Workday. Manages phones, company credit cards, office key management. Creates and modifies various documents using Microsoft Office. Also, answers non-routine correspondence and assembles highly confidential and sensitive information. Other duties such as coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization.

RESPONSIBILITIES & EXPECTATIONS:

General Office

- Manage special events and projects including employee of the month, holiday celebrations and departmental luncheons.

- Maintain site files including MSHA and safety records, and personnel files.

- Pull and report working hours for MSHA reporting using SAP.

- Daily administrative tasks such as maintaining break and conference rooms, manage office supplies

Human Resources

- Daily administration of plant level functions including setting interview schedules as needed, new hire processing, on-boarding, process weekly and end of month payroll in ADP, and annual benefits enrollment assistance.

- Administration of: attendance, safety boots, basic benefit questions, good understanding of the Company Policies.

Administration

- Support Plant Manager as needed with presentation preparation, Word and Excel documents and prepare credit card reports monthly.

- Initiates new hire/termination paperwork for employees ensuring that all requirements are met.

- Support HR in hiring of new employees with the onboarding and orientation process.

- Assume a “project management/facilitator” responsibility for the departments from conception to completion; including compiling, organizing information collected from numerous sources to ensure accurate, professional presentations while meeting established deadlines.

- Create spreadsheets using formulas and analysis at plant manager direction.

- Drafting, editing and composition of letters, memos and reports

- Copying, processing and distribution to heavy correspondence on a daily basis.

- Maintain the confidential nature of highly sensitive subjects such as, but not limited to: strategic planning information, operating results, personnel, budgets, payroll information and records, etc.

- Work with purchasing on tasks such as getting quotes from vendors, creating purchase requisitions, vendor follow-up, receiving goods and services.

- Scan hand written BOL’s to Customer Service in Customer Service Representative’s absence.

- Perform other duties as assigned.

ATTRIBUTES:

- Strong sense of confidentiality and handling sensitive information is required. Excellent communication skills are paramount to this position.

- This position requires continuous follow-through and closure.

- Must maintain HR confidentiality and interact with all levels of the organization in a professional, confident and effective manner.

- Expected to exercise good judgment within the guidelines set by the Plant Management.

- Proven ability to work independently and/or self-direction.

- Have a demonstrated ability to plan, organize, and delegate.

- Ability to prioritize and manage multiple tasks/projects and meeting all required deadlines.

- Strong sense of urgency in meeting customer needs.

- Must have strong working knowledge of Microsoft Excel, Word and PowerPoint software.

- Excellent computer skills utilizing spreadsheets, databases, MS Office, SAP, ADP and Workday.

PHYSICAL DEMANDS INCLUDE, BUT ARE NOT LIMITED TO:

- Will be working most of the times in an office environment but may have to be out in a mining environment.

- The employee will be required to perform the following actions (from time to time): Standing, walking, balancing, stooping, kneeling, reaching, talking, seeing, hearing, typing, and sitting.

- Ability to consistently lift over 15 pounds as needed.

- Ability to travel up 5%.

REQUIRED EDUCATION:

- High School Diploma or GED equivalent. Administrative or HR training or certification, and/or equivalent work experience.

REQUIRED EXPERIENCE:

- Must have a minimum of 2 years of administrative responsibility in a mining or manufacturing, environment. Proven ability of supporting multiple groups within an organization.

Lhoist North America is proud to offer a highly competitive compensation package designed to support your well-being and future.

Our benefits include comprehensive medical, dental, vision, life, and disability insurance, along with paid vacation and sick time. We also offer an attractive 401(k) Retirement Savings Plan with a generous Employer Match as well as a Supplemental Contribution based on your Years of Service to help you plan confidently for the future. We recognize that growth doesn’t stop at the workplace. That’s why we provide educational assistance to encourage continued learning and professional development, empowering our employees to reach their full potential.

At Lhoist North America, your success is our investment.

Lhoist North America is proud to be an Equal Opportunity Employer.

We are committed to fostering a workplace that values inclusion, respect, and diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. We believe that a diverse and inclusive environment strengthens our teams and drives innovation. That’s why we encourage individuals from all backgrounds to apply and strive to ensure every employee feels respected, supported, and empowered to succeed.

At Lhoist North America, inclusion isn’t just a policy, it’s a core part of who we are.

If you need assistance completing the application process, please contact

lna.accommodations@lhoist.com

. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.