Payroll Clerk

Essential Functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

A Payroll Clerk process employees’ paychecks by collecting their payroll data and timesheets. Their duties include verifying employees’ work hours and payment through the payroll system, issuing deductions, earnings and other statements to employees and updating payroll records regularly.

Roles and Responsibilities:

- Collect, compile, and enter payroll data using appropriate software

- Process payroll by established deadlines.

- Issue statements of earnings and deductions

- Investigate and correct payroll discrepancies.

- Update payroll records by recording changes as needed.

- Assist the Payroll Supervisor with payroll related issues as requested.

- Submit and pay weekly Federal and State taxes.

- Submit all requested information for VOE’s.

- Main point of contact in the Payroll Dept. for all Riley Brother employees (answering questions, helping with issues, fixing errors.)

- Weekly salary upload and salary distribution

- Input all 401K changes.

- Opening, closing, and posting of weekly Payroll

- Keeping track of all employee layoffs and arrears owed back to company.

- Entering of phone and truck reimbursements

- Entering of all back pay and payroll discrepancies

- Entering of all W-4 changes

- Entering of garnishments and child support in the absence of Supervisor

- Assists with the entire Accounts Payable process.

- Ensure all invoices have appropriate documentation and approval prior to payment.

- Assists with Customer Vendor and internal Relations, and the implementation of Vendor Compliance

- Assists with the weekly check runs.

- Assists with check disbursements, mailing, file storage, and document retention.

- Ensures that Accounts Payable invoices are being attached to the invoices inputted into Vista.

- Assists with monthly closing process and communication with the accounting department.

- Assists with other projects as needed.

- Performs other duties as assigned.

Success Factors:

- Data entry using the computer / 10-Key.

- Ability to maintain a high level of accuracy under time constraints.

- Ability to maintain confidentiality concerning employee data.

- Strong time management skills

- Strong interpersonal skills and solid team working abilities.

- Sound work ethics

- Strong decision making and analytical thinking ability.

- Working knowledge of Microsoft Office products

Experience and Education:

- High school diploma or equivalent required

- 1 plus years of related administrative experience is required.

- An equivalent combination of education and experience may be substituted on a year-to-year basis

- Bilingual English/Spanish is a plus

Additional Requirements/Licenses/Certifications:

- Candidates must pass criminal and Motor Vehicle Record (MVR) background checks and pass a pre-employment drug screen.

Notes:

The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.

Job Type: Full-time

Benefits:

- 401(k)

- Dental insurance

- Employee assistance program

- Flexible spending account

- Health insurance

- Life insurance

- Vision insurance

Work Location: In person