Municipal District Services

PART TIME Event/Facilities Coordinator

Katy, TX

Part-time

$37,440-$47,840

About This Job

POSITION SUMMARY:

The Facilities Administrator is responsible for the overall facilities management, implementation of planning, programming, and renting of the Municipal Utilities District 122 & 123 Park and Event Center. The Facilities Administrator must work with the MUD Boards and consultant teams in implementing the Board’s vision; facilitating communication and building community partnerships; ensuring appropriate budget administration. Primary responsibilities will include all aspects of planning, promoting, and executing a robust calendar of private rentals supporting community programs, events, classes, activities, and rentals for the Lakemont residents and renters, as needed.

ESSENTIAL DUTIES:

The Facilities Administrator should be available to plan, coordinate and attend the various functions; as well as purchase supplies and make bank deposits if necessary. This position is not a typical 8-5 desk job and will require the administrator to flex their work week on occasion as many events are held on weekends, evenings, and holidays.

Operations, Administration

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Responsible for meeting with the clients to determine needs, meeting those needs and exceeding their expectations through detailed communication.

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Establish and implement general policies and procedures for events.

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Develop and nurture a viable network of vendors and staff for maintaining the facilities.

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Set up event operationsincluding creating an operation manual and establishing policies/procedures for: opening and closing; emergency preparedness; room rentals; activity registration and participation.

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In collaboration with the MUD boards the administrator will produce and follow an annual budget for event income and expenses.

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Maintain accurate accounting records of all expenditures and revenue.

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Provide monthly financial reports for activities as part of the facilities report.

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Act as a Purchasing Agent for supplies needed to maintain the facility in safe and effective operations.

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Maintain the registration software database, troubleshoot, enter events for registration, create and distribute monthly reports.

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Set-up and manage vendors and payments.

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Make deposits as necessary.

Programming

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Collaborate with the Boards to develop and promote community programs.

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Coordinate with key partners to execute program goals.

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Oversee program scheduling to include all scheduling of rooms and other recreation facilities.

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Prepare & submit to the Boards quarterly reports.

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Coordinate scheduling of Maintenance and Patrol staff during high usage time frames.

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Coordinate set-up and clean-up with appropriate personnel.

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Maintain a broad information pool of local vendors, acting as a resource for clients.

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Create and distribute a set expectations of acceptable vendor activities while on property.

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Collaborate with appropriate users for the setting up of tables, chairs and decorations, etc. for all events.

Communications

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Edit, produce and distribute a newsletter, including promotions, articles, advertisements, calendars and schedule.

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Establish and nurture partnerships with local organizations and institutions that will benefit the community.

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Work with key personnel to plan events and web pages.

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Work with advertisers where appropriate or necessary.

KNOWLEDGE, SKILLS AND ABILITIES:

The Facilities Administrator should have the following skills and abilities:

Vendor Management

Public Relations and/or Customer Service Experience

Facility Start-Up/Operations Experience

PHYSICAL DEMANDS/WORK ENVIRONMENT:

The Facilities Administrator should be physically able to assist in event set-up and break down and the ability to stand for extended periods of time.

MINIMUM QUALIFICATIONS:

· The Facilities Administrator must have strong communication, coordination, and planning skills, familiarity with the needs of event clients and the ability to meet those needs.

· Must be able to manage an annual budget and be computer literate.

· This is not an 8-5, Monday-Friday desk job. Qualified candidates must be able to work full-time hours that are flexible and will include some nights, weekends and holidays.

· Candidates must be able to work outdoors in various weather conditions, stand for extended periods, and repetitively lift and move up to 25 lbs.

· Candidates must be self-motivated and able to work effectively with the MUD boards and committee members, as well as volunteers.

· Candidates should have 1-3 years of professional experience in facilities management, recreation programming, or other related experience.

Job Type: Part-time

Pay: $18.00 - $23.00 per hour

Benefits:

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401(k)

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401(k) matching

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Dental insurance

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Flexible schedule

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Health insurance

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Life insurance

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Paid time off

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Vision insurance

Schedule:

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Extended hours

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Monday to Friday

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Weekends as needed

Ability to Commute:

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Katy, TX 77492 (Preferred)

Ability to Relocate:

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Katy, TX 77492: Relocate before starting work (Preferred)

Work Location: In person

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