Onboarding Coordinator

Onboarding Coordinator

Position Type: Part-time, hourly position eligible for overtime. This position will start 100% remote but have a chance to change to hybrid in the future. An efficient home office environment with reliable internet service is necessary.

Job Summary:

The Onboarding Coordinator is responsible for effectively managing all administrative functions and the candidate onboarding process and experience associated with the talent acquisition function for the organization. This role ensures the smooth operation of recruitment processes by managing all onboarding documentation, coordinating candidate logistics for background & drug testing in compliance to company standards, and supporting various administrative tasks related to hiring.

Essential Functions:

The Essential Functions are representative, but not all-inclusive, of the knowledge, skills, and abilities required to perform this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.

- ATS Compliance:

- Partnering with the team on various tasks within the ATS tool including but not limited to; monitoring progress on new hire paperwork and onboarding, troubleshooting issues, and ensuring candidate profiles include all necessary documents with correct information such as offer letters, resumes, and all new hire paperwork documents.

- Candidate Verification and Documentation:

- Complete candidate references and perform licensure verifications (or other necessary additional background checks) prior to extending offers of employment.

- Review employment offer letters, ensuring accuracy and compliance with organizational standards.

- Pre-Employment Screening:

- Oversee and manage the pre-employment drug testing and criminal background check process for all roles on a daily basis.

- Assist with the review of individual MVR reports for required positions and eligibility of company insurance and upload the data into the portal.

- Ensure that all candidate screenings are completed in a timely manner and in accordance with company policies.

- Assist new hires who fall behind expected timeline for onboarding to help determine a plan to ensure targeted start date is met or help coordinate a new start if acceptable.

- Monitor and follow up on expired donor passes for drug testing and assist the candidates in scheduling or make a new donor pass if the circumstances are acceptable

- Onboarding

- Communicate with new hires prior to their start date to provide their 1st day information and review the I9 documents that will be required for HR to ensure smooth onboarding.

- Partner with the recruiting team to ensure that all offer letters are signed with correct information and that New Hire Paperwork is 100% complete by new hires and approved by Recruiters.

- Create IT tickets and assist IT by ensuring new hires and/or internal transfers are provided the needed software permissions and receive their equipment without issue.

- Administrative and Process Support:

- Maintain the confidentiality of all recruitment and HR related information.

- Attend required training, in-service, and staff meetings to stay updated on recruitment best practices and organizational policies.

- Maintain a positive and professional demeanor towards co-workers, visitors, and candidates.

- Perform additional tasks as required.

Education & Experience:

- Requires a high school diploma or equivalent.

- Associate degree or certificate in related field preferred.

- Previous experience in an administrative role, preferably with a recruitment team.

- Proven proficiency in the use of Microsoft 365 and familiarity with applicant tracking systems (ADP, ClearCompany or similar ATS tool). Experience working in Accurate is a plus.

- Strong organizational skills with attention to detail.

- Effective communication skills, both written and verbal.

- Ability to manage multiple tasks and prioritize effectively.

- Discretion and confidentiality in handling sensitive information.

- Requires proficiency in reading, writing, and communicating in English. Bilingual in Spanish is a plus!

Work Environment:

- Hybrid position: This position is a flexible work model that combines remote and on-site work. When working remotely, the employee is required to have a workspace free of distraction during work hours to perform job duties.

- Remote position: This position is in the employee’s residence and requires the employee to have a workspace free of distraction during work hours to perform job duties.

Physical Demands:

- Requires sitting at a desk for long periods of time, performing tasks on a computer.

Compensation: $24 - $27 per hour

Equal Opportunity Employer:

At HomeWorks Energy, we celebrate diversity, inclusion, and collaboration. As an Equal Opportunity Employer, we do not discriminate against race, color, religion, national origin, sex, age, gender identity, or expression, sexual orientation, physical or mental disability, veteran status, or any other applicable characteristics. All employment decisions are based on qualifications, skills, and experiences needed to successfully perform the job.