Office Manager for HVAC and Fuel Company

Job Overview We are a growing HVAC and fuel delivery company . Our office team plays a vital role in scheduling, billing, customer support, and daily operations. We’re seeking an Office Manager who can balance leadership, organization, and customer care—especially during our busiest seasons.

Duties

Oversee daily office operations and supervise staff

Manage scheduling, dispatch, and customer communications

Handle billing, invoicing, and vendor coordination

Maintain CRM records and support business reporting

Collaborate with sales and field teams for seamless service delivery

Assist with business development and customer retention efforts

Supervise office staff, providing training and development opportunities to enhance team performance.

Manage human resources functions including employee onboarding, training, and compliance with company policies.

Implement effective filing systems for both physical and digital documents.

Qualifications

3+ years of office management or administrative experience

Excellent organizational and multitasking skills

Proficient with Microsoft Office and CRM software

Knowledge of HVAC, plumbing, or fuel delivery industries preferred

Strong communication and leadership abilities

Bilingual (English/Spanish) a plus

Excellent organizational skills with the ability to prioritize tasks effectively.

Strong communication skills, both verbal and written, with an emphasis on phone etiquette.

Compensation & Bonus Structure

Base Salary: $55,000 – $65,000/year

Seasonal Workload Bonus: Additional $3,000/month (for 4–5 months of peak season) to cover extended workload (~55–60 hr weeks)

Performance Bonus: Additional $2,000/month when sales and service goals are met

Total Compensation Potential: $80,000+ annually

This structure rewards both commitment during peak workload and success in driving business growth.

Benefits

Paid time off One week on first and second year after those two weeks.

Employee discounts on services

Career growth opportunities in a fast-growing company

Job Type: Full-time

Pay: $55,000.00 - $65,000.00 per year

Benefits:

- Employee discount

- Paid time off

Education:

- Bachelor's (Preferred)

Experience:

- SALES AND CUSTOMER SERVICE: 2 years (Required)

Shift availability:

- Day Shift (Required)

- Night Shift (Required)

- Overnight Shift (Required)

Ability to Commute:

- Wading River, NY 11792 (Required)

Ability to Relocate:

- Wading River, NY 11792: Relocate before starting work (Preferred)

Work Location: In person