Office & Accounting Administrative Assistant

Job Summary

Marks Brothers, Inc. is seeking a reliable, detail‑oriented Office & Accounting Administrative Assistant to support daily office operations, accounting functions, recruiting coordination, and payroll processing. This role is ideal for someone who enjoys variety, stays organized under deadlines, and has experience working with financial and employee‑related data.

Key Responsibilities

- Answer and route incoming phone calls professionally

- Greet visitors and support general office operations

- Maintain organized digital and paper filing systems

Accounts Payable (AP) & Purchasing Support

- Enter miscellaneous vendor bills accurately

- Match invoices to purchase orders (2‑way and 3‑way matching)

- Identify, research, and help resolve invoice and PO variances

- Coordinate with vendors and internal teams to resolve discrepancies

Payroll Processing Support

- Assist with payroll processing and data entry

- Track timecards, PTO, and employee changes

- Ensure payroll data accuracy and confidentiality

- Support compliance with wage‑and‑hour requirements

Recruiting & HR Support

- Assist with job postings and applicant tracking

- Schedule interviews and coordinate candidate communications

- Support onboarding paperwork and employee records

Qualifications

Required

- 2+ years of experience in an administrative, accounting, or office support role

- Experience with accounts payable and invoice/PO matching

- Strong attention to detail and organizational skills

- Proficiency with Microsoft Excel and general accounting and payroll systems

- Ability to handle confidential information with discretion

Preferred

- Payroll processing experience

- Recruiting or HR administrative support experience

- Construction, manufacturing, or operations‑based experience a plus

Pre‑Employment Screening

Employment with the Company is contingent upon the successful completion of all pre‑employment requirements, which may include:

- Drug testing, including testing for THC

- Criminal background check, consistent with Oregon law

- Employment eligibility verification (Form I‑9)

Equal Employment Opportunity (EEO)

Marks Brothers, Inc. is an Equal Opportunity Employer and values diversity at our company. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other status protected by applicable federal, state, or local law.

All qualified applicants will receive consideration for employment without regard to protected characteristics.

Pay: $25.00 - $30.00 per hour

Benefits:

- 401(k)

- 401(k) matching

- Dental insurance

- Disability insurance

- Health insurance

- Paid time off

- Retirement plan

- Vision insurance

Work Location: In person