HSE Coordinator/Fleet Administrator

ABOUT US:

Founded in 1976, Startec’s unwavering commitment to solving client problems has driven our growth to become a leader in the engineering, design, manufacture and service of compression and processing and refrigeration systems across North America. Like an Everyday Maverick, our companies are driven to find a better way.

BEHAVORIAL ASSESSMENT:

All applicants must complete the Traits and Behaviors Assessment below when submitting their application. Please proceed using the link: https://app.traits.com/survey/a56e7669-2ba6-4573-83cd-800831da5362

POSITION OVERVIEW:

Startec Corporate Services is currently searching for an HSE Coordinator/Fleet Administrator to work at our Shepard office location (

9423 Shepard Road SE. Calgary, Alberta T2C 4R6)

. The HSE Coordinator/Fleet Administrator will split responsibilities between coordinating health, safety, and environmental compliance and administering fleet operations.

This role ensures adherence to safety standards while optimizing fleet utilization to support operational efficiency. The coordinator will work closely with field staff team members, drivers, and external vendors to ensure compliance with HSE regulation and maintain an effective fleet management system.

KEY PERFORMANCE INDICATORS (KPI):

HEALTH, SAFETY & ENVIORNMENT COMPLIANCE (Weighting 50%)

- Risk Assessments & Compliance: Conduct regular site inspections and audits to ensure adherence to HSE policies, conducting risk assessments, and implementing corrective actions to address non-compliance

- HSE & Fleet Training: Coordinate HSE training for employees with Service Coordinators and deliver HSE and fleet protocol orientations

- Incident Reporting & Investigation: Document, investigate and report incidents, including root cause analysis, corrective actions, and preventative measures to minimize future occurrences

- Regulatory Updates & Compliance: Stay up-to-date with regulatory changes, ensuring Startec’s policies and practices are compliant with federal, provincial, and industry standards. Actively participate in the companies Joint Health & Safety Committee

FLEET ADMINISTRATION (Weighting 20%)

- Vehicle Maintenance & Inspections: Schedule regular vehicle maintenance, inspections, and repairs to ensure all fleet vehicles are safe and operational, minimizing unplanned downtime

- Driver Compliance & Training: Track and maintain driver credential and certifications, conduct training to reinforce safe driving practices and compliance with legal requirements

- Fuel Management & Cost Optimization: Monitor fuel usage, maintenance costs, and expenses, implement strategies to reduce operational costs while maximizing fleet utilization

- Fleet Documentation & Reporting: Maintain accurate records for fleet vehicles, ensuring timely reporting on vehicle mileage, maintenance, and compliance with regulatory inspections

COMMUNICATION & STAKEHOLDER ENGAGEMENT (Weighting 20%)

- Cross-Functional Collaboration: Work closely with Operations, HR, and field staff to coordinate HSE and fleet activities, providing clear communication and support

- Vendor Management: Coordinate with external vendors and service providers to schedule fleet maintenance, order replacement parts, and ensure timely service delivery. Manage vendor pre-qualification programs

- Employee Engagement: Foster a culture of safety and responsibility by engaging employees in HSE practices and encouraging adherence to fleet policies. Complete customer worksite visits/audits to interact with field staff (requires travel to Edmonton and Lethbridge branches approx. 1-2 times per month – company rental vehicle provided)

DATA MANAGEMENT & REPORTING (Weighting 10%)

- Monthly Reports: Prepare monthly reports summarizing HSE incident, compliance status, and fleet utilization metrics for review by management

- KPI Tracking: Regularly track and report on key performance indicators (KPIs) such as safety training completion rates, incident rates, vehicle downtime, and cost savings achieved

- Continuous Improvement: Identify areas for improvement within HSE and Fleet operations, proposing and implementing solutions that align with Startec’s operational goals

QUALIFICATIONS:

- Minimum 2 years of HSE experience in a combined HSE and fleet administration role or equivalent experience in HSE or fleet management, preferably in a manufacturing or service environment (training will be provided on fleet administration as required)

- Post-secondary education in Occupational Health and Safety, Environmental Management, Fleet Management, or a related field

- Safety designation would be an asset (e.g.: CRST, CSO, MSO)

- Knowledge of OHS, Alberta Environment and COR program requirements

- COR auditor certification (preferably ACSA)

- Valid first aid certificate would be considered an asset

- Valid driver’s license / clean drivers abstract

- Ability to periodically travel to remote branches and job sites for meetings, audits, and inspections

- Exceptional working knowledge of Microsoft Office is required

- Strong process-oriented thinking, decision-making and problem-solving skills

- Ability to motivate and promote HSE awareness to employees and management

- Capable of demonstrating visible and professional HSE leadership

- Excellent communication skills, both oral and written

We offer competitive wages, training, flexible, dynamic, and exciting work environment.

We thank you for your application and interest in our organization. Only those candidates selected for an interview will be contacted.

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