HSE Administrator

Position Summary

The HSE Administrator plays a critical role in supporting the Health, Safety, and Environmental (HSE) department at UPSIS by managing the daily administrative functions that drive compliance, safety performance, and operational excellence. This position ensures that all regulatory, client, and company HSE requirements are accurately tracked, documented, and reported, providing leadership and employees with the tools and information needed to maintain a safe and compliant workplace.

The HSE Administrator is responsible for maintaining third-party compliance platforms, ensuring that operator qualifications, training records, and certifications are kept current. This role also oversees the organization and accuracy of OSHA logs, safety audits, corrective action tracking, and the continuous maintenance of HSE policies, procedures, and forms.

By coordinating data collection, generating HSE metrics, and supporting regulatory reporting, the HSE Administrator helps identify trends, strengthen safety initiatives, and reduce risk across both office and field operations. Additionally, this role serves as a point of contact for employees, contractors, and clients regarding HSE administrative requirements, thereby reinforcing UPSIS’s commitment to compliance, accountability, and a strong safety culture.

Core Competencies

:

(These reflect company-wide values and expected behaviors.)

- Safety:

Demonstrates a commitment to a safety culture by following procedures, identifying hazards, and taking proactive steps to prevent incidents. Promotes safety awareness and accountability throughout the organization.

- Quality:

Consistently produces work that meets or exceeds established standards. Pays attention to detail, follows best practices, and continuously seeks ways to improve processes and outcomes to ensure customer satisfaction.

- Leadership:

Leads by example with integrity and professionalism. Inspires and motivates others, fosters a culture of respect and collaboration, and takes ownership in developing self and others through feedback, coaching, and continuous learning.

Responsibilities:

- Maintain and update computerized HSE information systems and databases.

- Ensure compliance records are accurate and updated in third-party systems (ISNetworld, Veriforce, Avetta, Safety Councils).

- Track operator qualifications, training records, certifications, and renewals.

- Assist with compliance inspections and provide administrative support for HSE audits.

- Track and monitor corrective action recommendations, ensuring timely closure.

- Maintain all HSE policies, procedures, and forms.

- Collect, analyze, and report HSE data, generating safety metrics and compliance reports.

- Maintain accurate OSHA logs and other required regulatory records.

- Support day-to-day HSE functions including document preparation, recordkeeping, and communication with employees, contractors, and clients.

- Provide administrative support during regulatory inspections, client reviews, and internal safety initiatives.

- Maintain accurate training records to support compliance, audits, and client requirements.

- Stay informed on industry trends, regulatory updates, and emerging technologies.

- Responsible for enforcing the Stop Work Authority.

Essential Job Functions:

(

- Must be able to utilize a computer, phone, and digital systems requiring keyboard, mouse, and software navigation skills.

- Must have working knowledge of OSHA standards and applicable regulatory agencies.

- Ability to analyze and prepare HSE metrics, reports, and compliance documentation.

- Must be willing to comply with UPSIS Safety Policy and all OSHA/ANSI standards related to PPE, safe work practices, and recordkeeping.

- Ability to travel to office, field, and project sites as required for inspections, audits, or compliance reviews.

- Must be able to work extended hours or beyond scheduled shift as needed to meet deadlines.

- Must be physically mobile and able to navigate office and field environments including construction or industrial sites.

- Ability to read, write, understand, and speak English fluently.

- Ability to maintain confidentiality and communicate sensitive information effectively.

Education and Experience

: (Minimum and preferred education and experience to effectively perform this role. Must achieve one of the requirements below.)

- Minimum: High School Diploma, GED, or Equivalent.

- Preferred: Associate’s degree in HSE, Business Administration, or related field (bachelor’s preferred).

- 3–5 years of experience in HSE administration, compliance, or related role.

- Proficient in Microsoft Office Suite (Word, Excel, Outlook, Adobe).

- Experience with third-party safety platforms (ISNetworld, Avetta, Veriforce) preferred.

- Familiarity with Safety Councils, Certificates of Insurance, DISA, NCMS, DOT, and pipeline compliance desirable.

- Strong organizational, communication, and problem-solving skills.

Work Environment

:

(The environment where work is being performed, along with the physical and/or environmental demands relevant to this role.)

- This position is in an office environment with travel to the field, requiring travel to, though, and in the field construction sites in outdoor ambient conditions, including extreme weather, uneven surfaces, heights, and locations where chemicals and flammable material are being used, processed, and treated.

- Travel may be required for up to 35% of the time, depending on business needs.

- Work environments include office settings, field locations, and manufacturing, chemical, or refining facilities, which may involve exposure to loud noise, hazardous substances, temperature extremes, and confined spaces.

- Must be able to lift, carry, and manipulate objects weighing at least 25 pounds consistently.

- Required to wear appropriate personal protective equipment (PPE) and safely navigate stairs, ladders, scaffolding, and uneven surfaces.

- Must have clear and accurate vision and hearing to perform tasks and communicate effectively safely.

- Must possess sufficient physical dexterity to bend, stoop, reach, and handle tools, materials, and equipment regularly.

- Must be able to sit or stand for extended periods as required by the task or work environment.

- The physical demands described here are representative of those necessary to perform the essential functions of this role. Reasonable accommodation may be made for individuals with disabilities following applicable laws.

Equal Opportunity Employer

UPS Industrial Services, LLC is an Equal Opportunity Employer.

We are committed to creating a diverse environment and are proud to be an inclusive employer. All qualified applicants will be considered regardless of race, color, religion, gender, sexual orientation, gender identity, national origin, disability, or veteran status.