HR Administrator and Data Analyst

At Greylock, we believe in the power of energy. We know that energy not only charges our phones and fuels our cars, but it also powers communities and ultimately, improves lives. Are you interested in joining a collaborative and empowered team that is dedicated to excellence and improving lives?

Greylock Energy is actively seeking an HR Administration & Data Analyst to work at our corporate headquarters in Charleston, West Virginia. This role serves as a key member of the human resources team, partnering closely with the Director of Human Resources to administer, analyze, and continuously improve HR programs, policies, and compliance activities.

This is a hands-on, high-accountability, HR-operations role critical to the day-to-day functioning of the organization. It requires independent judgment, discretion, and the ability to proactively identify and address organization needs and is trusted to handle sensitive payroll, compliance, and personnel matters confidentially.

THE IDEAL CANDIDATE

- Excellent organizational skills with attention to detail.

- Excellent time management and task prioritization skills with the ability to work comfortably under pressure and tight deadlines.

- Excellent analytical, problem-solving, and conflict resolution skills.

- Excellent written, verbal, and interpersonal communication skills.

- Acts with integrity, professionalism, and confidentiality.

- Thorough knowledge of employment-related laws and regulations.

- Displays a positive attitude, a strong work ethic, and exemplifies Greylock’s Core Values of: excellence, empowerment, integrity, collaboration, and humility.

PRIMARY JOB DUTIES/RESPONSIBILITIES

To perform this job successfully, the candidate must be able to effectively perform the following duties: other duties may be assigned:

- Serves as the primary administrator for bi-weekly payroll for a 200+ person team using ADP or a comparable payroll system, ensuring accuracy, compliance, internal controls, and timely resolution of discrepancies.

- Owns HRIS and payroll system administration to ensure data integrity, reporting accuracy, compliance, audit readiness, effective decision support, including coordinating with Accounting and external vendors to resolve complex issues.

- Prepares payroll and HRIS reports regularly and ad hoc reports for the Director of Human Resources and leadership.

- Coordinates FMCSA & PHMSA random drug & alcohol tests and maintains appropriate files in accordance with federal and state laws.

- Maintains electronic personnel records and files in accordance with federal and state laws.

- Drives process improvement initiatives when necessary.

- Performs all administrative tasks for new-hire orientation and onboarding, including educating new team members on benefits, policies, and procedures.

- Administers core HR operations including human resource information system (HRIS) management, invoicing, benefits administration, reporting, and training, ensuring accuracy, compliance, and process efficiency.

- Serves as a dedicated and effective HR advisory service to team members and management and addresses human resources-related inquiries, escalating complex, high-risk, and/or sensitive matters to the Director of Human Resources.

- Assists with external reporting, unemployment filings/hearings, workers’ compensation filings, leave of absences/FMLA, and annual expense and budget preparation.

- Partners in policy development and serves as a key messenger and resource for leaders and employees.

- Ensures compliance with federal, state, tribal, and local employment laws and regulations, and proactively identifies risk areas and recommends best practices.

- Maintains up-to-date knowledge of trends, best practices, regulatory changes, technology, and employment laws.

- Assists with the full-cycle hiring process by conducting pre-screening calls, coordinating interviews, generating offer letters, managing pre-employment background checks, and ensuring physicals and drug screens are scheduled and completed.

EDUCATION & EXPERIENCE

- Bachelor’s degree in Human Resources, Industrial Relations, Business Administration or related field is required; equivalent relevant experience may be considered in lieu of a degree.

- Minimum of 5 to 7 years of progressive human resources experience, including substantial payroll and HRIS administration responsibilities is required.

- Proficiency with Microsoft Office (Excel, Outlook, Teams, etc.) is required.

- Demonstrated expertise administering ADP or a comparable HRIS and payroll system, including payroll processing, system audits, reporting, and troubleshooting is required.

- SHRM-CP or PHR certification, or ability to obtain certification within 12 months, is required.

BENEFITS

- Flexible hybrid work schedule requiring a majority of the time spent working in the Charleston office.

- Competitive salary

- Health, dental, and vision insurance

- Life, AD&D, and supplemental insurance

- Short-term and long-term disability insurance

- 401(k) with company match

- Paid time off

- Reimbursement for qualified educational expenses

- Dependent child scholarships

Consistent with all applicable federal, state and local laws, Greylock will conduct certain pre-employment screenings, including but not limited to, a pre-employment drug test, background screen, reference check, driving record review for those required to drive a company vehicle or personal vehicle to conduct company business, and safety records for those in safety sensitive positions. These records will be obtained and reviewed on an individual basis as part of the hiring and decision-making process.

Greylock is an equal opportunity employer. All applicants are considered without regard to race, color, religion, sex, national origin, disability, genetic information, or any other protected classification in accordance with applicable federal, state, and local laws. Applicants requiring accommodation to complete the application and/or interview process should contact Greylock’s Human Resources department.