Freedom Forever

Facilities Coordinator

LocationTemecula, CA
Job TypePart-time
Salary$41,600-$52,000

About This Job


Description

$20-$25/hr. Position is Part Time- no more than 30 hours/week

Are you ready to do work that truly makes a difference? Freedom Forever is striving to be the number one solar installation company in the nation and brighten the states with our solar energy. We are looking for driven and motivated individuals with a vision to thrive in our fast-paced, high-energy environment. Here at Freedom Forever, we are problem solvers, servant leaders, and disruptors! We are proud to say that our company has ranked TOP 500 fastest-growing private companies in America by Inc. 500 7 years in a row!

Freedom Forever is currently hiring for a Facilities Coordinator at Temecula Headquarters!

POSITION SUMMARY:

The Facilities Coordinator be responsible for maintaining a safe and orderly environment throughout the facility. The Facilities Coordinator will be the first point of contact for contractors at our Headquarters. The Facilities Coordinator duties also include offering administrative support across the organization. You will coordinate daily operations throughout the building, and you will be asked to refill break room supplies throughout the facility.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:

Maintain office security by following safety procedures

Order front office supplies and keep inventory of stock
Update meeting room calendars and prepare meeting rooms for meetings
Keep updated records of office expenses and costs
Refill standard break room supplies
Receive and Complete Facilities Maintenance requests.
Perform other duties as assigned
Remain knowledgeable about Company Safety Guidelines and able to coordinate emergency evacuations.
Be POC for Janitorial/HVAC/Other Vendors and maintain regular schedules for services
Daily Operation:
Maintain Office Supply inventory and purchasing using established Facilities Guidelines
Maintain Office Coffee Systems
Daily Cleaning and maintenance of all machines
Daily supply restocks
Inventory and purchasing
Maintain Breakroom supplies
Daily Restocking
Inventory and purchasing
Receive Requests for supplies and fulfill using established Facilities Guidelines
Manage Booking requests for all meeting spaces
Coordinate Training/Sales/Corporate meetings
Prepare meeting space
Order catering as needed
Manage Facilities Events
Help to create monthly events calendar
Order Catering as needed
Coordinate Tournaments and Contests sponsored by Facilities
Promote Facilities events to local staff
Facilities Repairs/Requests:
Investigate Facilities requests for HQ locations
Determine if repair can be handled in house or needs to be outsourced to Handyman
+ § EX: Clogged toilet - attempt to unclog, if unable then call plumber from vendor list + § EX: Cracked windowpane - Document incident and request repair from Window Repair company + § EX: Minor sink overflow - Mop up water and assess damage, if damage is extensive or water extraction is needed call vendor from vendor list
Determine if request can be handled in house or needs to be outsourced to Tasker
+ § EX: Desk needs to be moved to new office on the other side of the building - Likely a two-person job, call a tasker + § EX: Desk needs to be shifted to opposite wall in an office - This can be done with existing furniture movers and one person
Maintain Facilities Inventory
+ Office Furniture + Spare parts for on-site repairs to office furniture + Tools + Wall paint for touch ups + Samples of existing flooring + Maintain Facility Keys
Maintain Warehouse
+ Keep all stored items in order + Work with various departments on file storage + Yearly inventory of Facilities Stored items + Maintain updated inventory list as items are added and removed + Receive deliveries according to Established Facilities Guidelines

QUALIFICATION REQUIREMENTS:

Education & Certifications:

High School Graduate or GED


Experience:

1 year work experience as a Facility Coordinator, Warehouse Manager, Office Manager, or similar role

Proficiency in Microsoft Office Suite
Hands-on experience with office equipment (e.g. printers)
Professional attitude and appearance
Solid written and verbal communication skills
Ability to be resourceful and proactive when issues arise
Excellent organizational skills
Multitasking and time-management skills, with the ability to prioritize tasks
Customer service attitude


Knowledge, Skills & Abilities:

Strong verbal and written skills
Basic understanding of building maintenance
Excellent organizational and time management skills
Detail-oriented and enjoys working in a fast-paced environment
Strong computer skills including proficiency in MS Word, Excel, Outlook, and internet use


PHYSICAL DEMANDS AND ABILITIES

Regularly spend long hours sitting and using office equipment and computers
Regularly spend long hours answering phone calls and emails
Regularly move from sitting to standing positions effortlessly
Regularly spend long hours in intense concentration reviewing and entering information into a computer
Regularly use hands and fingers to handle, control or feel objects
Regularly see details of objects that are less than a few feet away
Regularly speak clearly so listeners can understand
Regularly understand the speech of another person
Frequently work on projects that require deadlines
Frequently bend to file and maintain files
Ability to use Tools to make minor repairs to office equipment
Occasionally lift 25-50 pounds

Due to the nature of this position, a criminal history may have a direct, adverse, and negative relationship on each of the duties listed, which may potentially result in the withdrawal of a conditional offer of employment.

Freedom Forever is a fair chance employer and will consider qualified applicants with a criminal history in a manner consistent with applicable law, including the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. This position requires a background check. However, unless an exemption applies, you will not be asked to provide information about any criminal history unless you receive a conditional offer of employment.

Freedom Forever is an equal opportunity employer. In accordance with applicable law, we prohibit discrimination against any applicant or employee based on any legally-recognized basis, including, but not limited to: veteran status, uniformed service member status, race, color, religion, sex, sexual orientation, gender identity, age (40 and over), pregnancy (including childbirth, lactation and related medical conditions), national origin or ancestry, citizenship status, physical or mental disability, genetic information (including testing and characteristics) or any other consideration protected federal, state or local law. Our commitment to equal opportunity employment applies to all persons involved in our operations and prohibits unlawful discrimination by any employee, including supervisors and co-workers.

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