Freedom Forever

Expense Reporting Specialist

Norfolk, VA

Full-time

About This Job

Description

Competitive Pay + Health, Vision and Dental Benefits!

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Medical Insurance

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Dental Insurance

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Vision Care Insurance

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$50K Life Insurance

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401K

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Medical Reimbursement Accounts (HSA & FSA)

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Employee Assistance Program

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Paid Time-Off

POSITION SUMMARY:

The Expense Reporting Specialist is responsible for the daily oversight and administration of employee expense submissions and corporate credit card transactions. This role ensures that all expenses are accurate, policy-compliant, and processed in a timely manner. The specialist plays a critical role in supporting financial integrity and audit readiness.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:

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Review and audit employee-submitted expense reports and corporate card reconciliations for compliance with internal policies and external regulations.

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Monitor and reconcile corporate card activity across departments, escalating issues as needed.

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Ensure expense reports are processed accurately and reimbursed within defined service-level agreements (SLAs).

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Provide training and support to employees on expense reporting procedures, systems (e.g., Concur, SAP, NetSuite), and best practices.

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Collaborate with Accounts Payable to resolve discrepancies and ensure accurate general ledger coding.

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Assist in month-end closing activities by preparing reports on expense accruals and spend analytics.

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Generate exception reports and proactively follow up with employees on outstanding or non-compliant submissions.

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Maintain documentation for audit purposes and support internal and external audit requests related to T&E and corporate card programs.

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Continuously review and recommend updates to travel and expense policies to reflect best practices and compliance requirements.

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Standard office hours with occasional overtime during month-end close or audit cycles

QUALIFICATION REQUIREMENTS: Education & Certifications:

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High School Diploma or GED equivalent

Experience:

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2–4 years of experience in finance, accounting, or administrative support roles related to expense processing or accounts payable

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Experience managing corporate credit card programs (preferred)

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Proficiency in Microsoft Excel (pivot tables, VLOOKUP, etc.)

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Proficiency with expense management systems (e.g., Concur, Expensify, SAP, Oracle, etc.)

Knowledge, Skills & Abilities:

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Strong attention to detail and analytical skills

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Excellent communication and customer service abilities

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Familiarity with ERP systems (e.g. NetSuite, Workday Financials) (preferred)

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Knowledge of Sarbanes-Oxley (SOX) controls and expense policy compliance (preferred)

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Integrity & Accountability – Handles sensitive financial data with discretion and a sense of responsibility

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Problem-Solving – Proactively identifies discrepancies and offers resolution paths

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Collaboration – Works effectively with cross-functional teams including finance, HR, and department heads

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Adaptability – Thrives in a dynamic, fast-paced environment with shifting priorities

PHYSICAL DEMANDS AND ABILITIES

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Regularly spend long hours sitting and using office equipment and computers

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Regularly move from sitting to standing positions effortlessly

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Regularly spend long hours in intense concentration reviewing and entering data into a computer

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Regularly use hands and fingers to handle, control or feel objects

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Regularly see details of objects that are less than a few feet away

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Regularly speak clearly so listeners can understand

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Regularly understand the speech of another person

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Frequently work on projects that require deadlines

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Occasionally lift 5-10 pounds