American States Utility Services, Inc.

Executive Support Associate (7A.25)

LocationFort Lee, VA
Job TypeFull-time

About This Job

Through its wholly owned subsidiaries, American States Utility Services, Inc. contracts with the federal government to provide water and wastewater services that include operating, maintaining, renewing, replacing, and constructing new systems on military installations throughout the United States. The installations where we presently operate are home to nearly 350,000 military and civilian personnel and families.

We proudly deliver these vital services to military installations in Maryland, North Carolina, South Carolina, Texas (including southeastern New Mexico), Virginia, Florida, Kansas, and Massachusetts.


Serving those who serve.

United States Veterans, Reservists, National Guard Members, and Military Spouses encouraged to apply.


Position Definition

The Associate provides high-level administrative support for top executives of the organization, to include, taking minutes, preparing correspondence, planning and scheduling meetings and appointments, receiving visitors, arranging conference calls, organizing and maintaining paper and electronic file, managing executive calendars, organizing travel arrangements, and disseminating information by using the telephone, mail services, Web sites, and e-mail. The Associate routinely handles sensitive information requests.


Job Summary

Under general supervision, the Associate performs a variety of complex duties often of a sensitive and confidential nature in support of executive routine activities. These include, but not limited to, processing expense reports, time-sheets, preparing budgetary and other general business related reports and/or presentations, maintaining databases, mailing lists, and other filing systems. Word processing, writing, and communication skills are essential for the Associate, including knowledge of software applications, such as desktop publishing, project management, spreadsheets, and database management.

The Associate interfaces with various internal departments and must work exceptionally well with employees of all levels. The person in this position is responsible for embracing and utilizing available technology as communication and data gathering tools in performing routine and complex administrative duties for the executive management team.


Accountability

As a skilled employee and responsible professional, the incumbent must work independently, exercise initiative and judgment in the performance of a broad range of administrative support responsibilities in an environment of routinely sensitive and confidential issues. Therefore, the employee must have strong organizational and interpersonal skills to deal effectively with all levels of the company’s management staff, visitors and vendors.


Key Competencies

The Associate must be proficient in typing and good at spelling, punctuation, grammar, and oral communication. Employers also look for good customer service and interpersonal skills because executive support associates must be tactful in their dealings with people. Discretion, good judgment, organizational or management ability, initiative, and the ability to work independently are especially important for the person in this position.


Business Acumen Skills And Competencies

Communicates and interacts with internal customers and external vendors in response to inquiries regarding department and any other correspondence.
Opens, sorts, and screens mail and other communication.
Answers telephone, screens calls, relays messages and greets office visitors.
Compiles and organizes information relating to complex reports and special projects; variety of sources; researches confidential files to obtain information necessary for the respective reports
Uses various software applications, such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate and/or format information and data for reports.
Maintains and coordinates office schedules to ensure arrangements are made for various meetings, workshops and activities.
Makes travel and accommodation arrangements as needed.
Coordinates special projects and events, office activities and committee meetings.
Receives, processes, and/or maintains various confidential records, files requiring classification and compilation of varied information (i.e.: department files, confidential files, budgets, reports, personnel, including sick and vacation records and employee transcripts)
Coordinates office supplies orders, equipment, and/or inventories; may receive merchandise and verify orders against purchase orders.
Operates office equipment such as photocopier, fax machine, and calculator; coordinates the servicing of equipment.
Works under general supervision
Other duties as assigned


Technical Knowledge And Experience

Skilled at setting priorities and the ability to work independently and resourcefully against deadlines.
Successful in a fast-paced environment.
Must have excellent interpersonal communication skills. Demonstrated ability to protect confidential information and maintain positive working relationships with diverse employee groups and external customers
Strong computer skills in Microsoft Word, Excel, PowerPoint, and Access including calendar software.
Proficient with computerized office equipment, including demonstrated knowledge of word processing, graphics, and spreadsheet applications
Knowledge, skill, and experience in composing, editing, and preparing correspondence addressing complex issues.
Detailed oriented with strong organizational skills.


Minimum Qualifications


Education and Required Experience:

Associate Degree and three years related administrative experience OR High School Diploma with four years’ administrative experience; two years’ experience with Executives preferred.


Qualities Of a Successful Executive Support Associate

Trustworthy; strong personal integrity
Demonstrates strong levels of accountability and ownership
Strong written and verbal communication skills
Solid presentation skills
Collaborative/Team oriented
Exhibits professionalism with internal and external contacts
Organized with strong attention to detail and time management skills
High degree of initiative; self-starter

May include but not limited to standing, climbing, walking, lifting, bending, pulling and/or pushing, grasping, reaching, stooping and crouching, sitting, typing, walking, reading, writing, color determination, speaking and listening for extended periods of time.


Benefits

Our Company supports our employees with rich benefit programs and resources to help them thrive today and prepare for tomorrow. Benefit options include medical, dental, and vision plans with the Company currently paying 85% of the monthly premium for employees and their eligible dependents. We also offer paid vacation and sick time and twelve Company paid holidays per year. To help our employees plan for the future, we offer both a 401(k) retirement plan as well as a Defined Contribution Profit Sharing retirement plan. Additional benefits include life, AD&D, and LTD insurance as well as health savings account and flexible spending plans.


Compensation Information

The compensation range provided is in compliance with state specific laws. Multiple factors are used to determine the actual starting rate of pay for all of our positions, including specific skills, years of experience, education, certification(s), and other job related factors.

U.S. Citizenship is required pursuant to our contract with the federal government.

The responsibilities of this position will involve access to information that may be considered confidential, private and sensitive. Therefore, the individual filling this position will be required to both allow and pass a background check.

NOTE: Reasonable accommodations will be made to enable individuals with special needs to perform the essential functions.

Similar Jobs

company-logo

Customer Support Associate

Aero Energy
Job TypeFull-time
Salary
$35360 - $37440
Havre de Grace, MD
4 days ago
P&

Administrative Support Specialist

P & K Stone, LLC
Job TypeFull-time
 
McKinney, TX
10 days ago
company-logo

Senior Administrative Associate - Administrative Specialist (200524)

Halliburton
Job Typefull_time
 
New Iberia, LA
1 day ago
company-logo

Executive Administrative Assistant Senior

American Electric Power
Job Typefull_time
Salary
$72380 - $90474
Columbus, OH
10 days ago
company-logo

Sales Support Associate

MRC Global
Job TypeFull-time
 
West Virginia, WV
23 days ago
company-logo

Administrative Associate

Halliburton
Job TypeFull-time
 
New Iberia, LA
29 days ago
company-logo

Operations Support Associate

Unitil
Job Typefull_time
Salary
$43730 - $54663
Exeter, NH
30 days ago
company-logo

Executive Administrative Assistant

Hilcorp Energy Company
Job Typefull_time
 
Houston, TX
3 days ago
company-logo

Executive Administrative Assistant

Entergy
Job Typefull_time
 
The Woodlands, TX
10 days ago
company-logo

Executive Administrative Assistant

NextEra Energy
Job TypeFull-time
 
Palm Beach Gardens, FL
15 days ago
company-logo

Administrative Support

Westinghouse Electric Company, LLC
Job TypeFull-time, Contract
 
Cranberry Township, PA
17 days ago
company-logo

Administrative Support

Westinghouse Electric Company
Job Typefull_time
 
Cranberry Township, PA
17 days ago
company-logo

Executive Administrative Assistant

NiSource
Job TypeFull-time
Salary
$67900 - $101900
Merrillville, IN
19 days ago
company-logo

Executive Administrative Assistant

Beusa Energy
Job TypeFull-time
 
The Woodlands, TX
26 days ago
company-logo

HR & Payroll Support Associate

Laurentis Energy Partners
Job Typefull_time
 
Oshawa, ON
8 days ago
company-logo

Executive Technology Support Analyst

Targa Resources
Job Typefull_time
 
Houston, TX
9 days ago
PP

Executive Assistant

PIERCE POWERLINE CO, LLC
Job Typefull_time
Salary
$50000 - $63000
Brookhaven, GA
1 day ago
company-logo

Executive Assistant

Ashcroft
Job TypeFull-time
 
Stratford, CT
1 day ago
company-logo

Executive Assistant

Big D Companies
Job TypeFull-time
 
Tempe, AZ
3 days ago
company-logo

Executive Assistant

Delta Utilities
Job Typefull_time
 
New Orleans, LA
3 days ago

Trending Jobs

company-logo

Electrical Engineer

Dudley Staffing
Job TypeFull-time
Salary
$55 - $75
Canonsburg, PA
5 months ago
company-logo

Division Order Analyst

Coronado Resources
Job TypeFull-time
 
Dallas, TX
about 2 months ago
company-logo

Professional Landman

Penterra Services, LLC
Job TypeContract
 
Lovington, NM
22 days ago
company-logo

Accounts Payable Clerk

LPR Energy
Job TypeFull-time
Salary
$65000 - $65000
Dallas, TX
2 months ago
company-logo

Division Order Landman

R. Lacy Services, Ltd.
Job TypeFull-time
 
Longview, TX
30 days ago
company-logo

contract landman

HPS Oil & Gas Properties
Job TypeFull-time
 
Lafayette, LA
4 months ago
company-logo

Oil and Gas Land and Title Analyst - SAM Associate II

Bank of America
Job TypeFull-time
 
Dallas, TX
3 months ago
company-logo

Attorney

Toeppich & Associates
Job TypeFull-time
 
Houston, TX
over 1 year ago
company-logo

Title Landman

Sustain Land Services
Job TypeFull-time
 
Norman, OK
3 months ago
company-logo

Senior Landman

Greenlake Energy
Job TypeFull-time
 
Austin, TX
3 months ago
company-logo

Electrical Designer

Dudley Staffing
Job TypeFull-time
Salary
$45 - $60
Canonsburg, PA
5 months ago
company-logo

Title Reviewer

Innovation Land Services
Job TypeFull-time
 
Pittsburgh, PA
5 months ago
company-logo

Oil and Gas Title Attorney

Oliva Gibbs PLLC
Job TypeFull-time
 
Houston, TX
2 months ago
company-logo

Landman

Stockyards Energy Land Services
Job TypeContract
 
Akiachak, TX
6 months ago
company-logo

Civil/Structural Designer

Dudley Staffing
Job TypeFull-time
Salary
$30 - $60
Canonsburg, PA
5 months ago
company-logo

contract Landman

HPS Oil & Gas Properties
Job TypeFull-time
 
Cheyenne, WY
4 months ago
company-logo

contract Landman

HPS Oil & Gas Properties
Job TypeFull-time
 
Midland, TX
4 months ago
company-logo

E & I - Office/Field Administration

Surepoint Group
Job Typefull_time
 
Grande Prairie, AB
25 days ago
company-logo

Mechanical/Piping Engineer

Dudley Staffing
Job TypeFull-time
Salary
$55 - $75
Canonsburg, PA
5 months ago
company-logo

Senior Division Order Analyst

Formentera
Job TypeFull-time
Salary
$110000 - $130000
Austin, TX
about 1 year ago

Notice: The inclusion of job postings or company information on our platform does not imply endorsement, partnership, or affiliation. Listings may include publicly available roles from various sources, and companies shown may not have a direct relationship with Energy Hire.