Hilcorp Energy Company

Executive Administrative Assistant

Houston, TX

full_time

About This Job

Provides support to the SVP A&D, SVP Marketing and other designated staff by implementing administrative systems, procedures, and policies, and assists in the management of daily departmental operations.

Essential Job Responsibilities:

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Provides administrative assistance to supervisor in meeting management, assembles background materials, prepares agendas, ensures facility and technical support and records action items for various meetings.

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Enhances operations of total A&D team by completing administrative tasks and expediting work results.

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Organize G&A budget for the A&D team, maintaining various expense reports and tracking.

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Primary coordinator for annual A&D events, including: Annual A&D Offsite, Business Development Breakfast, and NAPE related activities.

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Greet external guests and prepare room for start of meeting.

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Maintains departmental database and files and manages departmental records including staff vacation/sick leave reports, time reports, status forms, and other personnel reports.

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Organizes work by reading and routing correspondence, collecting information, and initiating and responding to telecommunications.

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Answers, responds to, and/or appropriately directs telephone calls from staff, public, and outside vendors.

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Coordinates travel arrangements and business expense reporting for Acquisitions and Divestitures Department personnel.

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Coordinates special projects as assigned by Senior Vice President – Acquisitions and Divestitures.

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Assist SVP of Marketing and marketing group on various tasks:

+ Daily: Enter contracts in FileTrail, Calendar management for SVP Marketing + Weekly: Prepare Marketing EVP slide, Prepare hedge meeting (bi-weekly), Prepare marketing wires + Various: Prepare and advise SVP on department budget, Manage subscriptions, Coordinate team events

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Supports company vision and mission.

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Adheres to the company’s values – integrity, ownership, urgency, alignment and innovation.

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Maintains employee confidence and protects corporate assets, including intellectual property, by keeping information confidential.

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Adheres to established work schedule, attendance standards and is punctual to work and meetings.

Other Job Responsibilities:

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Collaborates with acquisitions department for filing and data retrieval.

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Print and bind management presentation materials.

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Assists with overflow work and serves as back-up as needed for other executive administrative assistants on the executive floor.

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Other duties as assigned by management.

Qualifications:

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Ten (10) years minimum administrative assistant experience.

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Three (3) years’ experience reporting to senior executive.

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Ability to work flexible hours; some evenings.

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Proven track record of managing and completing multiple projects with differing priorities.

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Outstanding administrative and organizational skills.

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Ability to accurately solve problems and exceptional proficiency in data management.

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Ability to establish and maintain effective working relationships with employees, supervisors, other departments, officials, and the public.

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Strong personal impact/professionalism.

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Excellent communication (written and verbal) and listening skills.

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Oil and gas industry experience preferred.

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Private company experience preferred.

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Proficiency in the use and application of the following software:

+ Required: Microsoft Office (Excel, Word, PowerPoint and Outlook).

Education Requirements:

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Required: Associate’s Degree from an accredited two-year university or community college with a degree in business or related field.

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Preferred: Bachelor’s Degree from an accredited four-year university or college with a degree in business, or related field.

Certifications, Licenses, Registrations:

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Preferred: Certified Professional Secretary (CPS)

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