Executive Assistant

About Us

We are a global climate technologies company engineered for sustainability. We create sustainable and efficient residential, commercial and industrial spaces through HVACR technologies. We protect temperature-sensitive goods throughout the cold chain. And we bring comfort to people globally. Best-in-class engineering, design and manufacturing combined with category-leading brands in compression, controls, software and monitoring solutions result in next-generation climate technology that is built for the needs of the world ahead.

Whether you are a professional looking for a career change, an undergraduate student exploring your first opportunity, or recent graduate with an advanced degree, we have opportunities that will allow you to innovate, be challenged and make an impact. Join our team and start your journey today!

If you are an

Executive Assistant

looking for an opportunity to grow, we have an exciting opportunity for you! Based in

St. Louis, MO

, this role will provide excellent, comprehensive administrative and operational support. The highly motivated, customer-centric candidate will be responsible for both general executive administrative tasks as well as operational and project management activities. We have two openings - one supporting our Chief Transformation and Sustainability Officer and one supporting our Chief Operating Officer.

As An Executive Assistant, You Will

- Manage sensitive matters with a high level of confidentiality and discretion

- Sustain a daily calendar of meetings and events; Organize complex calendars and schedules; resolve any scheduling issues

- Prepare Word, Excel, and PowerPoint presentations, agendas, reports, special projects, and other documents to support the organization's objectives.

- Arrange travel and accommodations for executives. Prepare expense reports.

- Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information, and referring non-routine calls to the appropriate staff.

- Excellent communication and time management skills; proven ability to meet deadlines.

- Ability to effectively interact with the direct reports of the Chief Transformation and Sustainability Officer or the COO, and with the executive level of customer organizations

- Ability to function well in a high-paced environment; performs additional duties as assigned by executives.

- Ability to document meeting actions and follow up accordingly

- Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with

- Ability to help coordinate off-site meetings as needed

- Be responsive to emails/texts/phone calls, with contact outside normal business hours

Required Education, Experience, & Skills

- Associate's degree and at least 7 years of administrative experience with executive leadership at a publicly traded company, or equivalent combination of education and experience

- Intermediate to expert knowledge and use of Microsoft Word, Outlook, Teams, PowerPoint, Excel, and SharePoint

- Excellent skills using advanced communication equipment, specifically in conference rooms and for meetings

- Positive, can-do demeanor even in stressful situations

- Experience building relationships and partnering with executives

- Ability to handle confidential information with integrity and exercise discretion

- Strong attention to detail and accuracy, with a high level of discipline and timely follow-through

- Strong problem-solving skills, with a bias toward action and enabling the team to execute efficiently and effectively

- Ability to work independently and function as part of a team in a dynamic, agile work environment

- Well-developed organizational, prioritization, multitasking, and time management skills

- Strong, clear, and concise verbal and written communication skills and the ability to interact with all levels of internal and external contacts with tact and professionalism

- Ability to travel occasionally to provide on-site support at internal or customer events

- Legal work authorization in the United States - Sponsorship will not be provided for this role

Preferred Education, Experience, & Skills

- Bachelor’s Degree

- 10 years of administrative experience with executive leadership

- Previous support of a Chief of Staff at a publicly traded company or prior support of a C-Suite executive with exposure to a Board of Directors

- Oracle experience

- Ability to create well-organized, visually pleasing, and creative PowerPoint presentations

- Experience organizing, facilitating, and executing large meetings or events with executive and senior customer stakeholders

- Ability to apply critical thought to business activities and develop recommendations

Why Work in St. Louis, Missouri

Our facility is located in St. Louis, famous for its Gateway Arch standing at 630 feet tall. St. Louis is a family-friendly, historic metropolitan area with a low cost of living and first-class schools. The city offers excellent restaurants, shopping areas, art galleries, and numerous festivals throughout the year, making this an exciting place to live and work.

About Our Location

Our location is the host of Copeland’s corporate headquarters. Our products have become household names that support the comfort and well-being of our customers. The employees at this location provide support to the various businesses within the platform, allowing for many networking opportunities across businesses.

Our Commitment to Our People

Across the globe, we are united by a singular Purpose: Sustainability is no small ambition. That’s why everything we do is geared toward a sustainable future—for our generation and all those to come. Through groundbreaking innovations, HVACR technology and cold chain solutions, we are reducing carbon emissions and improving energy efficiency in spaces of all sizes, from residential to commercial to industrial.

Our employees are our greatest strength. We believe that our culture of passion, openness, and collaboration empowers us to work toward the same goal - to make the world a better place. We invest in the end-to-end development of our people, beginning at onboarding and through senior leadership, so they can thrive personally and professionally.

Flexible and competitive benefits plans offer the right options to meet your individual/family needs: medical insurance plans, dental and vision coverage, 401(k) and more. We provide employees with flexible time off plans, including paid parental leave, vacation and holiday leave.

Together, we have the opportunity – and the power – to continue to revolutionize the technology behind air conditioning, heating and refrigeration, and cultivate a better future. Learn more about us and how you can join our team!

Our Commitment to Inclusion & Belonging

At Copeland, we cultivate a strong sense of inclusion and belonging where individuals of all backgrounds, and with diverse perspectives, are embraced and treated fairly to enable a stronger workforce. Our employee resource groups play an important role in culture and community building at Copeland.

Work Authorization

Copeland will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas such as E, F-1 with OPT or CPT, H-1, H-2, L-1, B, J or TN, or who need sponsorship for work authorization now or in the future, are not eligible for hire.

Equal Opportunity Employer

Copeland is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment.

If you have a disability and are having difficulty accessing or using this website to apply for a position, please contact: copeland.careers@copeland.com