Executive Assistant

San Francisco (US)

Octopus Energy US 🇺🇸 – Operations /

Full-time /

Hybrid

We are both an electricity retailer and a tech platform and we think there is no better way to address our greatest challenge, climate change, than with the combination of those two.

Through our proprietary tech platform, Kraken, we are changing the way people interact with their energy company - by making it approachable, low cost, easy-to-understand, and most importantly, 100% renewable.

We have a really exciting opportunity to join our team as

to the US CEO. This role is much more than just calendar management and scheduling, as we are looking for someone with a strong work ethic who can handle a fast paced environment. This person will be a point of contact for the CEO and other key leaders in the team, involved in a variety of tasks such as onboarding and welcoming new people to the team, scheduling meetings/calls for the CEO, helping to organize and run internal and external events for the company and clients, as well as booking team socials.

You'll also have the opportunity to work across different areas in the business and get exposure to things such as Marketing, Recruitment, Onboarding, & People Operations - giving you the opportunity to progress with your career at Octopus.

If you are a forward thinking problem solver with a passion for our green mission and the ability to manage multiple priorities in a fast paced environment, we’d love for you to apply!

- Act as the primary point of contact among executives, employees, clients, and external partners.

- Manage executives’ calendars, schedule appointments, and coordinate meetings.

- Arrange travel and accommodation for executives.

- Assist in organizing, hosting, and running both internal and external events for prospective clients.

- Oversee internal and external communications across multiple platforms, including email, LinkedIn, and Slack.

- Take meeting minutes and provide concise summaries.

- Screen and direct phone calls, as well as manage correspondence.

- Prepare executives for meetings by compiling briefing notes and key information.

- Organize team social events, booking venues, and scheduling activities.

- Provide cross-functional support in marketing, onboarding, recruitment, and accounting when needed.

What You'll Need...

- Experience working in a fast-paced environment.

- Strong work ethic with a proactive and solutions-oriented mindset.

- Exceptional organizational and time management skills.

- Proficiency with Google Suite (Docs, Sheets, Slides, Calendar, etc.).

- Previous experience as an EA reporting to a C-suite executive in a high-growth company is strongly preferred; Or experience in the F&B/hospitality industry (or a similarly dynamic setting).

- Excellent communication and interpersonal skills.

- Ability to multitask and prioritize tasks effectively.

Why join us?

- Innovation-Led Culture: Be part of a company that leads with innovative solutions and challenges traditional industry norms.

- Impactful Work: Your contributions will directly influence our growth and help shape the future of sustainable energy.

- Collaborative Environment: Work in a dynamic, supportive environment that fosters creative thinking and problem-solving.

If this sounds like you then we'd love to hear from you.