NorthWestern Energy

Executive Assistant/Paralegal

Helena, MT

full_time

About This Job

Qualifications Include

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Associate or Bachelor degree in paralegal studies or paralegal certification

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Ability to demonstrate a good safety record

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Strong oral and written communication skills

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Strong basic accounting and budgeting skills

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Proficient in Microsoft Office Suite

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Strong work ethic and willingness to work under rigorous deadlines

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Ability to complete multiple large and routine tasks timely with accuracy and attention to detail to manage the needs of multiple attorneys

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Ability to maintain a high degree of confidentiality

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Broad knowledge of research procedures, computer-based legal research programs and principles of judicial and administrative processes

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Analytical skills necessary to incorporate business concerns into evaluation of legal issues

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Comfortable working in a dynamic and fast-paced environment

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Ability to travel to meetings and conferences (up to 5% of the time)

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Ability to pass a drug test and a background check

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At least three years of related experience and/or training is preferred

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Experience with an in-house legal department or law firm is preferred

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Knowledge of Serengeti Legal Tracker, SharePoint and SAP is desired

Duties Include

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Coordinate and make travel arrangements for Executive to conferences, company functions and meetings

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Coordinate and make travel arrangements for members of the Legal Department

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Manage email and calendar for important correspondences, meeting requests and travel arrangements

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Compile, review, proof and process documents for Executive

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Respond to business inquiries regarding Executive

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Receive, review and respond to requests from internal business partners, including legal matters, customer disputes and regulatory inquiries

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Screen incoming correspondence and refer matters requiring immediate attention to the appropriate personnel in the Legal Department

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Conduct legal research and prepare memos, reports and presentations

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Provide regulatory and litigation support

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Prepare and issue legal hold notices and releases, while maintaining a list of legal holds

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Prepare draft discovery responses, subpoena responses and responses to requests for more information

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Assist in preparing the Legal Department's materials for Board of Directors meetings

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Assist in managing the Legal Department's document retention/filing system

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Process invoices through SAP Assist with annual budget and monthly forecast for the Legal Department

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Manage Serengeti Legal Tracker e-billing system

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Prepare engagement letters for outside counsel

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Support legal department projects

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Complete assignments and other duties as requested by General Counsel and other Corporate Attorneys

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Provide backup support to other Executive Assistants as needed

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Adhere to company safety standards and the Code of Business Conduct & Ethics

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Ensure all actions are consistent with NorthWestern Energy's values, mission, and strategic business objectives

Full-time position.

$26.74 - $38.94 per hour, depending on experience. Benefits include: 401K with company match up to 4% and non-elective contribution up to 7%; healthcare and wellbeing programs, including dental and vision; Health Savings Account (HSA); healthcare and dependent care flexible spending account (FSA); Employee Assistance Programs; Life Insurance; paid time off starting on your first day, plus 11 paid holidays.

Open until filled.

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