Event Coordinator

The Electric & Gas Industries Association (EGIA) is seeking an Events Coordinator. Primary responsibilities will include all tasks related to event planning and execution for Contractor University, OPTIMUS and partner related events, increasing event participation through outreach and coordinated marketing efforts, daily reporting and data entry, maintaining the Contractor University speakers’ site, providing phone and email support for Event Services and ensuring all events are successful. This position reports directly to the Director of Events.

Responsibilities

• Understand requirements for each event

• Assist with all aspects of event planning and execution, including administrative tasks

• Lead preliminary event planning calls for partner-related events

• Schedule speakers for events and/or video studio shoots

• Maintain master events calendar

• Prepare and schedule event communications

• Assist with event marketing coordination

• Increase event participation through outreach

• Responsible for daily event reporting and data entry

• Moderate virtual events

• Prepare post-event surveys

• Analyze and evaluate event results

• Assist with event invoicing and expense report submissions

• Maintain Contractor University speakers bureau site

• Provide event sponsorship support and outreach

• Responsible for Event Services phone and email support

• Provide event registrants and sponsors with excellent customer service

• Ensure all events run smoothly and are successful

Qualifications

• 2 years of related experience is required

• Bachelor’s degree preferred

• Strong knowledge of Microsoft Office

• Strong customer service and communication skills

• Outgoing and upbeat attitude

• Excellent phone and e-mail etiquette

• Ability to multi-task and work in a fast-paced environment

• Must be extremely thorough and detail oriented

• Experience using Zoom Meeting and Webinar is a plus

• Experience with Salesforce and/or Monday.com is a plus

Salary & Benefits

• Starting annual salary of $57,000

• Nine paid holidays

• Personal Time Off (PTO)

• Medical, dental, vision, term life and AD&D insurance, and long-term disability coverage

• After 6 months you are eligible for the company’s 401k plan, up to 4% salary match

• Annual salary review