Document Specialist

Gray Hawk Land Solutions is currently hiring for the position of a remote Document Specialist. The individual we are looking for must have a complete understanding of all phases of a right-of-way project, be a self-starter, and able to perform the below tasks with little or no supervision.

Responsibilities & Qualifications:

- Must be highly organized and have good time management skills, must have a complete understanding of all phases of a right-of-way project from line list development to construction, and is expected to maintain accurate and current information on the overall status of the project

- Must have working knowledge and experience with all necessary right-of-way documents such as, but not limited to, land acquisition easements including courthouse recording requirements, temporary workspace documents, damages and compensation documents, excel spreadsheet tracking sheets etc.

- Maintain hard files, including easements, lease documents, real estate deeds, and various other documents relating to ownership and rights

- Create system line lists as requested

- Conduct in-house ROW and title searches as requested

- Scan documents into client system(s) of record

- Add specific metadata to documents in client system(s) of record

- Must have a proven history of reviewing and understanding land acquisition agreements

- Must be fluent in Microsoft Office software, including MS Excel and MS Word, and have an excellent understanding of database entry

- Must have the ability to learn new systems quickly

- Experience with geoAMPS or Pandell Projects and ESRI GIS software is preferred

- Understands general access reporting functions and the uses of formula/equation statements to optimize reports and reporting functions

- Must be able to multi-task and work efficiently during high-peak times

- Must be highly organized with the ability to prioritize work based on project timelines and ensure that timelines are not jeopardized

- Must have the ability to proof-read and have a keen eye for details to ensure the accuracy and completeness of reports and data

- Be proficient at typing and use a calculator, copier, postage machine, and other large and small equipment common to a project

- Excellent written and verbal communication skills

- Experience providing administrative support to a wide variety of users

- Represents self with professionalism. Can relate to people from various backgrounds and work well with others

- Able to work well in a team environment or an individual role

Education/Experience:

Minimum of Five (5) years of preparing and processing ROW acquisition easement documents on ROW projects.

Pay Range:

This position offers a 6 day per week pay rate and full health, vision & dental benefits.

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