Document Coordinator

Job Title: Document Coordinator

Location:

Fort Worth, TX

Position Summary:

The Document Coordinator is responsible for overseeing the daily operations and quality control of the document management process across land acquisition and right-of-way (ROW) projects. This role supervises Document Specialists and ensures the timely, accurate, and compliant preparation, review, and maintenance of legal and technical documents. The Document Coordinator acts as a liaison between internal teams, land agents, and clients to ensure that all documentation needs are met and that project timelines are supported through efficient document workflows.



Key Responsibilities:

- Supervise and support Document Specialists, ensuring consistency, accuracy, and compliance in all documentation related to ROW and land acquisition projects.

- Act as the primary point of contact for document-related issues, providing guidance on procedures, standards, and problem resolution.

- Establish and enforce document control standards, templates, and quality assurance processes.

- Review and approve key document deliverables, including agreements, letters, line lists, and project reports.

- Coordinate with land agents, project managers, and clients to ensure documentation aligns with project requirements and milestones.

- Maintain and oversee organized filing systems—both physical and digital—for tracking and archiving project documents.

- Monitor document workflows to identify bottlenecks, improve efficiency, and ensure timely completion of deliverables.

- Train new Document Specialists and conduct periodic audits of document practices to ensure compliance with internal policies and regulatory guidelines.

- Oversee preparation of client-facing reports and ensure proper documentation is collected for due diligence and project closeout.

- Support GIS and mapping staff by ensuring accurate legal descriptions, plats, and line lists are integrated into project files.

- Participate in meetings and provide updates on document status, risks, and resource needs.

Qualifications:

- Associate's or Bachelor's degree preferred; High School Diploma or GED required.

- Minimum of 3 years of experience in ROW document management or a related field.

- Prior experience supervising or mentoring staff is preferred.

- Strong knowledge of ROW documentation, land records, legal descriptions, and title documentation.

- Exceptional attention to detail and organizational skills.

- Strong communication, leadership, and time-management abilities.

- Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Access) and comfort with database and document management systems.

- Ability to manage multiple priorities under tight deadlines.

Work Schedule & Location:

- Full-time

- Based in Fort Worth, TX

On-site or hybrid depending on project and client requirements