Documentation Specialist III

Compensation:

$59/hr

Documentation Specialist III

Malaga, NM

Monday–Friday | 40 hours per week

Position Overview

We are seeking an experienced

to coordinate between the Project Team (PT) and Operations for documentation handover in support of operations planning, start-up preparations, and long-term operations. This role ensures that all documentation deliverables from Contractors and Suppliers meet company requirements and are properly managed within the electronic document management system (

). The ideal candidate will have strong experience in document management, operations support, and oil & gas facility requirements.

Key Responsibilities

- Coordinate communications between PT and Operations to plan and execute

Documents for Operations (DFO)

schedule and processes

- Ensure company requirements for DFO are clearly understood by PT, Contractors, and Suppliers

- Support identification of start-up, integrity-critical, and ready-for-operations deliverables

- Plan and conduct DFO workshops, training, and refresher sessions with PT and Contractors

- Provide guidance and resolve DFO-related queries and deviations

- Monitor and report on PT progress for DFO reviews, contractor turnover, and handover to Operations

- Identify documentation gaps, deficiencies, and provide resolutions; report issues to Information Management Lead

- Transmit early and final deliverable information packages to Operations

- Conduct DFO internal audits (PT) and external audits (Contractors/Subcontractors) to ensure compliance and resolution of findings

- Ensure progressive loading of all final DFO drawings and documents into

EDMS (UDocs)

- Proactively identify risks that could impact documentation quality, cost, or schedule and escalate as needed

Required Skills & Qualifications

- Bachelor’s degree in technical or engineering discipline preferred

- Strong experience in

operations and/or project technical support

with focus on document management

- Expert-level proficiency in

Information Management

systems and tools

- Understanding of documentation requirements for operating oil and gas facilities

- Experience supporting

Production, Refining, or Chemicals operations

- Strong communication and interpersonal skills with ability to influence without direct authority

- Proven ability to manage complex document workflows, deadlines, and stakeholder requirements