Document Control Specialist

Summary

Maintains and oversees documentation within the organization, ensuring accuracy, accessibility, and compliance with regulations.

General Plant

- Maintain and manage all controlled documents, including electronic and hard copies, ensuring they are accurate, complete and compliant with company and customer standards.

- Upload part pictures into file and verify connectivity for inclusion onto production documents (move label, pick ticket, etc.).

- Release Quality related documents (part specific control plan, gage instructions, quality alerts, etc.) into files for inclusion into production document’ print-on-demand function.

- Coordinate changes, approval, release of control documents per current automotive and environmental requirement standards.

- Maintain Master prints (drawings) and related files (paper and electronic) including log (with hyperlinks) and distribution log.

- Coordinate document control processes including document creation, revision, approval and distribution.

- Prepare audit schedules and assists Quality Manager/Audit Administrator with audit program execution, monitoring, and reporting.

- Conduct regular audits of documents to confirm they are current and accurate. Assists with internal and external audits by providing necessary documents.

- Support and uphold all aspects of the Quality Operating System as appropriate to ensure the quality system is maintained to current customer standards.

- Support department manager to determine areas for administrative continuous improvement and costs reduction (supplies, process and purchased services).

- Work closely with other departments to facilitate the document control process and ensure all stakeholders have access to necessary documentation.

- Maintain SDS (Safety Data Sheet) master copies, employee SDS reference books, and electronic files.

- Educate employees on document control procedures, including documentation, retention, retrieval and destruction policies.

- Has the authority to place any product on “HOLD” that is poor quality suspected.

HIRING PREREQUISITES

The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

- High School diploma or general education degree (GED); one to three years related experience or training; or equivalent combination of education and experience.

- Work experience in automotive manufacturing a plus.

LANGUAGE SKILLS

- Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.

- Ability to write routine reports and correspondence.

- Excellent written and verbal communication skills to effectively collaborate with customers or employees in the organization.

- Bilingual (Plus, not a requirement)

COMPUTER SKILLS

Must be proficient in Microsoft Office Suite (Word, Excel, and Outlook) and document management software.

Use of printer/scanner and other electronic devices.

Knowledge of Electronic Document Management Systems is a plus.

MATHEMATICAL SKILLS

Ability to perform general mathematical functions such as addition, subtraction, multiplication, and division.

REASONING ABILITY

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.

PHYSICAL DEMANDS

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand and walk. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT

While performing the duties of this job, the employee is usually in a moderately noisy office environment but occasionally is exposed to moving mechanical parts and vibration while in the production area. The noise level in the plant environment is usually loud. Ear plugs and safety glasses and steel toed shoes are required while in the plant area. The facility is air-conditioned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Type: Full-time

Pay: From $20.00 per hour

Benefits:

- 401(k)

- 401(k) matching

- AD&D insurance

- Dental insurance

- Disability insurance

- Flexible spending account

- Health insurance

- Life insurance

- Paid time off

- Vision insurance

Schedule:

- 8 hour shift

- Day shift

Work Location: In person