Document Control Administrator

General Summary

In accordance with the goals and initiatives set forth by the Company, Engineering Department and/or the Document Control Group; the Document Control Administrator will be responsible for guaranteeing documentation is methodically organized and aligned with Company document management procedure and process.

Principle Duties & Responsibilities

The Document Control Administrator will work under the direction of the Document Control Supervisor or their designate to support the following project functions:

- Maintain control of documentation related to engineering and manufacturing documentation

- Generate Bill of Material (BOM)

- Pull vendor documents from the BOM

- Update vendor folder with revised documentation as needed

- Receive documentation from Quality and prepare for upload

- Scan and upload all QC documents in company Document Management System

- Build Electronic Data books for ECC projects as assigned

- Print, assemble and ship project Quality manuals as needed

- Manage the QC mailbox and file incoming documents to project folder

- Process incoming and outgoing documentation

- Build relationships with Internal Stakeholders

- Provide project support to PDC’s as needed

- Prepare and manage documentation for off-site storage

- Perform various administrative tasks

- Duties also may include providing support to the receptionist

- Train new hires as needed

- Model and champion Company’s core values

- Adhere to and promote Company’s HSE policy

Qualifications

- High School Diploma or GED

- Two year associates degree in business or related field preferred

- At least 2-4 years’ experience in document control support preferred

- Exposure to the oil & gas industry would be preferred

- Experience with multiple document management systems preferred

- Advance knowledge of Microsoft Office

- Excellent verbal and written communication skills

- Experienced with working in fast-paced environments demanding strong organizational, technical, and interpersonal skills

- Time management skills including multi-tasking competing priorities as needed

- Demonstrated self-motivation and ethical behavior

- Willing to continuously and proactively collaborate, share, and seek guidance through open dialogue

- Having a positive attitude, a desire to learn and be challenged