Document Control Specialist

TITLE:

Document Control Specialist

DEPARTMENT:

Operations

REPORTS TO:

Document Control Supervisor

FLSA:

Non-Exempt

WORK SCHEDULE:

M-F 8:00AM-5:00PM

TRAVEL REQUIRED:

No

LOCATION:

Lakewood, CO

MANAGEMENT:

No

EEO:

Professionals

JOB FAMILY

Professionals

A Little About Us: ZAP is a full-service engineering, design, and construction management firm servicing the oil & gas, heavy industrial, mining, and manufacturing sectors. From our Lakewood, Colorado office, we execute projects across North America spanning from California to Florida and Canada down to Mexico. Our projects range in size from simple engineering studies or maintenance repairs to full-scale design of large facilities. ZAP operates at a fast pace while providing a team-centric approach to our work.

About your role:

This is a hands-on, in-office, full-time position with day-to-day duties that include maintaining project documents and records, sending and receiving transmittals. The Document Control Specialist coordinates with and supports Project Teams and may interface with Clients.

Essential Duties and Major Responsibilities

+ Manages transmittals and document controls through quality assurance (QA) and quality control (QC) of project documents and drawings, document routing, as well as creating and issuing transmittals. + Maintains project master drawing list and drawing folders, in addition to, assisting with job book creation and updates. + Maintain document sharing site(s), both internal and Client managed document sharing site(s). + Receive vendor/supplier transmittals providing primary QA and QC of vendor/supplier documents and drawings and prepare submissions for routing. + Utilize document database for tracking of vendor/supplier documents. + Create/update/maintain vendor/supplier document status reports. + Maintain project Vendor Transmittal folders.

Work Hours:

•

Company Hours

This position works 8:00 AM to 5:00 PM. Hours vary and are dependent on business needs. This is an in-office position.

40 Hour Work Week

Monday through Friday, Hours may vary with the workload.

Evenings/Weekends/OT

As needed to satisfy the requirements of the position.

Benefits:

Education

Type of Experience Needed to be Successful:

Supervisory Expectations:

The position does not have any regular responsibility for overseeing or supervising the work of other team members.

Independence of Action:

Work progress is closely monitored by supervisor/manager/leader; incumbent follows precedents and procedures and may set priorities and organize work within general guidelines established by supervisor/manager.

Physical Demands and Work Environment: (The phrases "occasionally," "regularly," and "frequently" correspond to the following definitions: "occasionally" means up to 1/3 of working time, "regularly" means between 1/3 and 2/3 of working time, and "frequently" means 2/3 and more of working time.)

Core Competencies: