J&I Duct Fab

Data Entry Specialist - Multi Department Support

LocationCovington, OH
Job TypeFull-time

About This Job


About us

J&I Duct Fab is a small business in Covington, OH where we believe our employees are our #1 customer.

Were are firm believers in our 5 principles.

Honor God.
Put our families first.
Invest in our team.
Be efficient and profitable.
Support our communities.


About the Position

We are seeking a versatile and detail-oriented Data Entry Specialist to provide critical support across multiple departments including Purchasing, Estimating, and Accounts Receivable. This dynamic role offers variety and growth opportunities while maintaining accurate data systems that drive our business operations. The ideal candidate thrives in a fast-paced environment and enjoys working with different teams and processes.


Key Responsibilities


Data Entry Management:

Accurately input and maintain data across multiple systems and databases
Verify data accuracy and completeness before entry
Update and maintain customer, vendor, and product information


Purchasing Support:

Enter purchase orders and requisitions into procurement systems
Maintain vendor databases and contact information
Process purchase order changes and cancellations
Track order status and update delivery information
Assist with vendor setup and maintenance
Support inventory management data entry


Estimating Assistant:

Input project specifications and requirements into estimating software
Assist with bid preparation and proposal data compilation
Support project tracking and status reporting
Organize and file estimate documentation


Accounts Receivable Support:

Process customer invoices and billing information
Enter payment applications and adjustments
Maintain customer account information and credit data
Generate aging reports and customer statements
Process refunds and credit memos


Required Qualifications

High school diploma or equivalent
2+ years of data entry experience, preferably in a business environment
Proficiency in Microsoft Office Suite, especially Excel
Experience with database management and data entry systems
Excellent typing speed and accuracy (minimum 60 WPM)
Strong attention to detail and ability to maintain accuracy under pressure
Good organizational and time management skills
Ability to prioritize multiple tasks and meet deadlines
Strong communication skills and ability to work with various departments
Basic math skills and comfort with numbers


Preferred Qualifications

Experience with ERP systems (SAP, Oracle, QuickBooks Enterprise, etc.)
Knowledge of purchasing and procurement processes
Familiarity with construction or manufacturing estimating
Previous accounts receivable or billing experience
Knowledge of basic accounting principles
Ability to learn new software quickly


Skills We Value

Accuracy: Exceptional attention to detail with minimal error rates
Adaptability: Comfortable switching between different systems and processes
Communication: Able to coordinate effectively with multiple departments
Problem-solving: Can identify and resolve data discrepancies
Reliability: Consistent performance and dependable work habits
Confidentiality: Maintains discretion with sensitive financial information


What We Offer

Competitive hourly wage based on experience
Paid time off and holidays
Training and professional development opportunities
Exposure to multiple business functions for career growth
Supportive team environment with cross-training opportunities


Growth Opportunities

This role provides excellent exposure to various business operations and can serve as a steppingstone to specialized positions in purchasing, estimating, accounting, or operations management. We encourage professional development and promote from within when possible.


Job Type: Full-time


Benefits:


Paid time off


Schedule:

8 hour shift
Monday to Friday


Work Location: In person

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