Data Administrator

POSITION SUMMARY:

Reporting to the Sr. Manager, Talent Aquisition, the Data Administrator plays a critical role in supporting the Talent Acquisition team by ensuring accurate and timely entry of new hire data across multiple systems and business units. This position is responsible for maintaining organized records, processing documentation, and managing day-to-day administrative tasks to keep recruitment and onboarding workflows efficient and seamless. In a hybrid capacity, the role upholds compliance with organizational standards, assists with reporting and analytics, and drives process improvements that enhance both candidate and employee experiences.

DUTIES & RESPONSIBILITIES:

Data Entry & Record Maintenance:

- Enter candidate data and employee information accurately into HRIS and recruitment systems.

- Update and maintain recruitment spreadsheets, pull reporting, updates databases, and employee digital files across Mattr.

- Audit HRIS systems to ensure data integrity and consistency

- Ensure all data entry and documentation adhere to company policies and privacy standards.

- Generate basic reports and summaries from HRIS systems for team use.

- Prepare, scan, and upload recruitment and onboarding documents.

- Verify completeness and accuracy of forms and supporting materials.

- Create digital employee files

Recruitment Administrative Support

- Respond to routine inquiries from candidates and internal stakeholders.

- Input job postings into Recruitment Tool (Success Factors) - as required

- Arrange interviews periodically and manage related logistics

- Manage and coordinate pre-employment candidate testing, bookings and necessary follow up, and liase with HR Partners and Talent Aquisition team to provide status updates on these items.

- Provide exceptional customer service to external candidates during the pre-boarding process

REQUIREMENTS:

- 3-5 years administration support in a data entry capacity preferred.

- Exceptional ability to enter data accurately.

- Preference will be given to candidates who are fully bilingual in French/English in order to provide exceptional customer service to external candidates.

- Minimum High School education; College degree would be preferred.

- HR Specific education - preferred.

- Proven ability to streamline, document and develop new processes.

- Experience working in various HRIS platforms, such as Success Factors.

- Experience working in shared services capacity/environment.

- Comfort working independently with minimal supervision and high degree of demonstrated ownership/accountability.

- Proven track record of high accuracy and strong attention to detail.

- Ability to work with and understand current and new technology.

- Understands where to find local legislation - particularly in relation to record keeping and independently seeks information when required.

- Effective communication skills that demonstrate the confidence to reach out to various leaders and/or colleagues as required.

- Strong organizational and time-management skills.

- Demonstrated initiative and capacity to work proactively and independently as well as in a team environment.

- Proficiency in Microsoft Office (Excel, Word, Excel) and familiarity with HRIS systems.

- Ability to maintain confidentiality and handle sensitive information.

- Knowledge of cost centres and departments.

What Mattr Offers

- At Mattr, safety comes first! We go the extra mile to ensure our employees are safe and healthy

- We understand times have changed and so have we. Mattr offers flexible work arrangements (where possible) to suit your needs

- Comprehensive total rewards package that includes competitive salaries, annual incentives, medical benefits, retirement savings plans, paid vacation days, education assistance programs, corporate discounts and more!

- Participation in service milestone awards and recognition opportunities

- Access to mental health support resources such as our Headversity mental health and wellness platform and free, confidential access to our Employee and Family Assistance Program (EFAP)

- Rewarding growth opportunities (may include global career and travel opportunities) supported by personalized training, development and mentoring programs - including LinkedIn Learning access for all employees!

- Commitment to providing a diverse, inclusive and accessible workplace environment

- We prioritize our Environment, Social and Governance (ESG) values and offer a paid Impact Day, allowing employees an opportunity to support charitable organizations in their communities

- Company events, social gatherings and team building activities that promote fun!

- We’re working to create a better world. Join us!

Mattr delivers advanced material technologies and complex manufacturing expertise through brands offering engineered products, technology and solutions to support infrastructure projects & markets world-wide. Mattr brands: AmerCable, Shawflex, DSG-Canusa, Flexpipe and Xerxes.

At Mattr, we have built a true team environment where all employees are empowered to contribute to the success of the company. We want you to join our team!

#IND1