Construction Job Cost & Billing Coordinator

About the Role

Proline Power Corp. is seeking a highly detail-oriented Construction Job Cost & Billing Coordinator to own critical accounting functions across job costing, accounts payable, client billing packages, payroll support, and accounts receivable.

This is not a general bookkeeping role.

We are looking for someone with real construction or project-based accounting experience who understands how labour, materials, subcontractor costs, payroll, and billing flow through jobs and who can proactively identify discrepancies before they impact margins, invoicing, or reporting.

This role works directly with the Corporate Controller and Operations team and plays a key role in maintaining accurate job profitability, billing integrity, and financial controls.

Key Responsibilities

Job Costing & Cost Control

- Own day-to-day job cost allocation across AP, payroll, equipment, and materials

- Investigate miscoded costs, billing discrepancies, and cost variances

- Maintain accurate project/job setup within ERP systems (Jonas experience strongly preferred)

- Support WIP accuracy, cost tracking, and job margin visibility

- Work directly with Operations and Supervisors to resolve cost coding issues

Accounts Payable

- Process and review high-volume AP with accurate job and cost code allocation

- Ensure proper approvals, backup, and documentation are in place

- Investigate invoice discrepancies, missing coding, and cost anomalies

Billing & Accounts Receivable

- Prepare, validate, and submit client billing packages based on contract requirements

- Compile billing support including timesheets, LEMs, change orders, subcontractor invoices, and approvals

- Submit billings via client portals or direct submission

- Monitor invoice approvals, collections, billing disputes, and rejections

- Support cash flow by ensuring timely and accurate invoicing

Payroll Support

- Support payroll validation to ensure labour costs are accurately captured and job-costed

- Review payroll inputs for costing accuracy before downstream reporting impact

Month-End Support

- Prepare reconciliations, trackers, accrual support, and variance reviews

- Support month-end close through accurate cost and billing data integrity

Required Experience & Skills

- 3+ years of construction, project, or job-cost accounting experience

- Strong understanding of job costing, billing workflows, and cost code structures

- Experience with AP, AR, billing packages, and payroll support in a construction or field environment

- Advanced Excel skills (pivot tables, lookups, reconciliations, trackers)

- ERP experience (Jonas Construction strongly preferred)

- Ability to independently investigate discrepancies and resolve issues

- Strong understanding of how accounting impacts project profitability and operational reporting

Preferred

- Jonas Construction Software

- Client portal billing experience

- LEM / project billing package preparation

- WIP or project margin exposure

- Month-end close support

What Success Looks Like

- Costs are coded accurately the first time

- Billing packages are complete, timely, and contract-compliant

- Payroll and AP errors are identified before they impact reporting

- Job margins are more reliable

- Operations and accounting work together more effectively

- Problems are solved proactively, not passed along

Ideal Candidate

You are:

- Highly detail-oriented

- Operationally minded

- Comfortable in fast-paced construction environments

- Strong with systems, Excel, and process ownership

- Able to work independently without constant hand-holding

- Someone who takes pride in accuracy, urgency, and follow-through

Application question(s):

- Have you worked in an environment where labour, materials, subcontractor, or equipment costs were allocated to specific jobs/projects?

- Have you prepared or submitted billing packages requiring supporting backup such as timesheets, LEMs, change orders, or subcontractor invoices?

- Which Excel functions are you comfortable using independently?

- Are you based in or around Red Deer, Alberta?

- How many years of experience do you have working in construction, project-based, or job-cost accounting?

Work Location: In person