Commercial Coordinator Geoscience

Company Profile

As one of the largest providers of Remotely Operated Vehicles (ROVs), Oceaneering offers cost-effective, innovative solutions to solve our customers’ most complex challenges. With 99% uptime, our vehicles offer tough, reliable service for the full asset life cycle anywhere in the world – from development through to decommissioning. With a focus on secure remote operations, we can assure any operation, including rig moves, subsea monitoring, inspection, and more. With our next generation of subsea vehicles, such as the Liberty™ E-ROV and Freedom™ AUV, we push the boundaries of autonomy and remote work capabilities, using machine learning for better decision making and asset maintenance.

Position Summary

To provide commercial (bids and proposal) support to Oceaneering’s Subsea Robotics (SSR) Business Segment with a focus on the Geoscience Service Line. With oversight from the Tender Supervisor/Managers where needed, the Commercial Coordinator is responsible for preparing quotes, tenders, and change orders; reviewing basic contractual documents; organizing and facilitating commercial risk assessments when warranted, providing advice on established contracts; creating budgets and cost estimates for various Geoscience scopes of work; liaising with subcontractors and service providers; communicating with and negotiating with customers; interfacing between a number of support functions including Operations, Sales / Business Development, Legal, Tax, Compliance, Contracts, HSE, SCM and QA in support of facilitating the overall bidding process through to completion.

Duties And Responsibilities

ESSENTIAL :

- Log commercial inquiries and distribute Client RFQ documentation as necessary, interface with business line manager, sales, and other departments regarding pricing estimates and all commercial matters in respect of proposal requests.

- Analyze the commercial elements of tender documents and prepare bid package in accordance with the customer requirements.

- Prepare bid cost spreadsheets in excel, price quotations and budgetary / firm proposals as required.

- Prepare and respond to pre-qualification documents to meet deadlines as required.

- Prepare and respond to multiple proposal requests to meet deadlines as required in a high-volume environment.

- Coordinate the internal inputs into tenders and obtain appropriate advice to ensure a timely and compliant response (e.g. Engineering, operational Subject Matter Experts, SCM, tax, legal, contracts, compliance, HSE, QA etc, as appropriate).

- Review basic contractual documents (PO's, Work Orders, Service Orders) from a contractual and commercial perspective, coordinating with different departments for accuracy, to ensure compliance with company policies and practices.

- Negotiate anomalies and exceptions within basic contractual documents with clients (e.g. resolve entity issues, applicable contractual terms and conditions, delivery dates, quantity and pricing issues).

- Communicate with external and internal clients when needed for the purposes of gathering feedback and associated monitoring and filing.

- Update various commercial department databases as required in a timely manner.

- Provide guidance on contractual obligations to ensure work is performed/delivered in accordance with agreed Terms.

- Prepare requests for contractual deviations and amendments in line with changing requirements.

- Prepare handover documents to other departments in line with defined processes.

- Ability to communicate commercial, financial and operational concepts professionally (both written and verbally).

- Prepare and give presentations to senior and executive management.

NON-ESSENTIAL

- Provide general assistance to the Commercial Department as required.

- Check completeness of department filing systems and communicate discrepancies.

- Compile and update standard boilerplate and other related commercial material.

- Other duties as assigned.

Qualifications

REQUIRED:

- 1 - 2 years of tendering experience in the oil & gas industry or related commercial experience will be considered.

- 1 - 2 years of experience working within a commercial environment.

- 1 - 2 years of experience with full life cycle of the tender process and the preparation of quotes, start to finish.

- Competency in operating various basic Microsoft office software packages (e.g. MS Word, Excel, SharePoint PowerPoint, etc).

DESIRED:

- Familiarity with Oil and Gas Industry Contracts.

- Competency in operating various software packages (e.g. XaitPorter, PeopleSoft etc.).

- Familiarity / previous work experience with offshore geophysical and geotechnical survey services, Autonomous Underwater.

- Vehicles (AUV’s), seismic 2D High Resolution / 3D High Resolution / Ultra High-Resolution Surveys, Unmanned Surface Vehicles (USV’s) and vessel based towed sensors for subsea data acquisition supporting the offshore Oil and Gas Industry.

- Technical writing, proficient writing skills.

- Proficient excel skills.

- Familiarity with the project life cycle.

- Bachelor's degree (or equivalent) in appropriate discipline (Business, Law, Quantity Surveying etc).

KNOWLEDGE, SKILLS, ABILITIES, AND OTHER CHARACTERISTICS:

- Ability to manage workload in line with key dates for delivery.

- Strong organizational and planning skills.

- Exceptional professional communication skills, both oral and written.

- Effective communication with internal and external stakeholders.

- Seek appropriate support and guidance to deliver the required output.

- Ensure regular consistent communication takes place within the area of responsibility.

- Ensure others involved in a project or effort are kept informed about developments and plans.

- Ability to communicate effectively and efficiently with internal departments and external clients.

- Flexible approach to work schedules in line with the demands of supporting wide geographical demands across multiple time zones.

- Excellent independent time management skills in a hybrid work environment, meeting office hour and deadline requirements.

Additional Information

This position is Hybrid - Remote and will require commuting to a designated office. Hybrid work schedules are determined by the hiring manager based on business need.

PAY, BENEFITS AND WORK SCHEDULE:

We offer a comprehensive and competitive benefits package. Employee benefits vary by role, however, may include Health and Wellness, Mental Health, Retirement Savings, Life and Disability, Paid Maternity and Parental Leave, Paid Time Off, Tuition Reimbursement, and an Employee Assistance Program.

Equal Opportunity Employer

All qualified candidates will receive consideration for all positions without regard to race, color, age, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, veteran status, disability, genetic information, or other non-merit factors.

How To Apply

Regular full-time employees who apply will be considered along with external candidates. Employees with less than six months with their current position are not eligible to apply for job postings. Please discuss your interest in the position with your current manager/supervisor prior to submitting your completed application.