Change Management & Documentation Coordinator (Bilingual)

About You

You are a detail-oriented and process-driven professional with a strong understanding of document control and change management systems. You thrive in collaborative environments, working effectively across departments and with leadership teams to ensure consistency, compliance, and operational excellence. With a proactive mindset, you bring structure to complex systems, helping to manage risk and support continuous improvement through clear documentation and well-governed change processes

As the Change Management & Documentation Coordinator, you’ll play a key role in shaping how the organization manages critical information and navigates change. This dynamic position combines strategic oversight and hands-on coordination to strengthen our document control systems and ensure smooth implementation of change across all operations. Collaborating closely with site leadership and cross-functional teams, you’ll help maintain compliance, reduce risk, and drive operational excellence, all while contributing to the continuous improvement of our management systems in alignment with industry standards.

- Documentation Governance & Strategy

- Coordinate and lead the ongoing functioning of a Documentation Governance Steering Committee (DGSC) to oversee strategic direction and ensure consistency in document management practices across the Company.

- With guidance from the DGSC, develop and maintain a company-wide documentation governance framework, including standards, policies, and procedures.

- Identify, implement, and maintain a fit-for-purpose document management system that ensures secure, accessible, and controlled documentation across all functions and sites.

- Oversee the complete document lifecycle, including creation, review, approval, distribution, storage, and archival or destruction, ensuring documents remain current and controlled.

- Management of Change (MOC) Implementation

- Develop and maintain a Management of Change (MOC) process and system integrated with the company’s document control system to ensure all operational, technical, or organizational changes are reviewed, approved, and documented before implementation.

- Ensure changes to critical documents—such as procedures, manuals, and standards—trigger appropriate MOC workflows with assigned responsibilities, risk assessments, and approvals.

- Provide training on the MOC process to supervisors and document owners to promote consistency and compliance across the organization.

- Support change management processes by ensuring proper version control and traceability of documentation related to operational and environmental changes.

- Cross-Functional Collaboration

- Collaborate with operational teams to track and document all changes that may affect safety, environmental compliance, and production reliability.

- Facilitate engagement with frontline and second-line supervisors to ensure procedures are practical, accurate, and aligned with operational needs.

- Work closely with others in the Sustainability and Environment team to ensure documentation policies and practices meet both regulatory requirements and industry standards, with a focus on Towards Sustainable Mining (TSM) protocols.

- Risk & Compliance Oversight

- Facilitate risk assessment sessions with site operations to identify gaps in documentation and develop risk-based action plans to address deficiencies.

- Conduct documentation audits in collaboration with department heads to identify compliance gaps and implement roadmaps to ensure departments reach and maintain compliance.

- Training & Support

- Provide training sessions in the areas of document control policies and processes, tools, and responsibilities.

- Act as a key point of contact for compliance-related queries, offering guidance and support where needed to ensure alignment and promote a culture of documentation discipline.

QUALIFICATIONS – Education, Experience, Certifications

- A recognized post-secondary degree

- Understanding of compliance documentation, including document management software, related to health, safety, environmental, and sustainability programs

- Knowledge of Management of Change (MOC) processes and experience supporting MOC programs in industrial or mining settings

- Experience integrating MOC workflows into document control systems or management system frameworks.

- Experience in the mining industry

- Experience in Underground mines is an asset

- Experience with Towards Sustainable Mining or other industry sustainability performance standards is an asset

COMPETENCIES & ATTRIBUTES

- Advanced analytical and organizational skills;

- Ability to mentor and train other employees on document management systems and standards to build internal capabilities

- Excellent interpersonal skills and ability to work in a team;

- Excellent computer skills

- Bilingual in English and French (oral and written) is a must-have

LOCATION

- Remote work from home opportunity with travel to sites and head office in Toronto.

TRAVEL REQUIREMENT

- The successful candidate will be expected to travel between mine sites and Toronto approx. 25-50% of the time. With the expectation that travel will be frequent in the first months of the position.

Wesdome prides itself on being an equal opportunity employer committed to responsible mining practices and building a diverse and inclusive workforce. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, disability, or Aboriginal status. Disability-related accommodations are available on request for candidates taking part in all aspects of the selection process.

In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 (the “Act”), Wesdome is committed to hosting and maintaining an accessible environment.

To be eligible for this position, you must be legally permitted to work in Canada without any additional sponsorship support from Wesdome.