Global Marine Power, LLC

Bilingual Administrative Assistant Eng/Span

Bilingual Administrative Assistant Eng/Span

Houston, TX

temporary

$29,120-$33,280

On-site

Oil and Gas

About This Job

An administrative assistant provides crucial support to an office, department, or individuals, ensuring the smooth and efficient operation of daily tasks and administrative processes.

Responsibilities

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Office Management:

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Answering phones, greeting visitors, and handling inquiries.

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Managing incoming and outgoing mail, emails, and correspondence.

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Maintaining office supplies, ordering as needed, and managing inventory.

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Ensuring the reception area and office are clean and well-maintained.

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Organizing and maintaining physical and electronic filing systems and databases.

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Coordinating office procedures and ensuring their efficient implementation.

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Handling sensitive and confidential information with discretion.

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Documentation and Reporting:

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Preparing, editing, and proofreading documents, reports, presentations, memos, and other correspondence.

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Assisting with data entry, compiling information, and generating reports.

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Maintaining records and assisting with employee record keeping.

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Support to Staff and Management:

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Providing administrative support to managers and employees.

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Assisting with basic bookkeeping tasks, such as tracking expenses and preparing invoices.

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May oversee or supervise the work of junior staff.

Skills and qualifications

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Organizational Skills: Ability to manage multiple tasks, prioritize, and keep track of deadlines.

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Time Management: Efficiently managing time and workload to ensure tasks are completed accurately and on schedule.

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Communication Skills: Excellent written and verbal communication, including professional email and telephone etiquette.

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Attention to Detail: Ensuring accuracy in documents, records, and all tasks.

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Computer Proficiency: Proficiency in using office software, such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.

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Problem-Solving: Resourcefulness and the ability to find solutions to unexpected issues.

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Customer Service: A welcoming demeanor and ability to interact professionally with clients and colleagues.

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Confidentiality: Handling sensitive information responsibly and discreetly.

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Adaptability: Ability to adjust to new tasks, technologies, and changes in the work environment.

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Educational Requirements:

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A high school diploma or GED is required.

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post-secondary education, such as an associate's degree in business administration or a related field.

•

Experience:

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Proven experience in an administrative or assistant role is often preferred.

Job Type: Temp-to-hire

Pay: $14.50 - $16.50 per hour

Schedule:

•

8 hour shift

•

Day shift

•

Monday to Friday

Work Location: In person

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