Business Administrator

At Dexotech we tackle the challenging problems of the Power Industry with commitment to Engineering Excellence and Superb Client Care. To do this, we provide a comprehensive array of advanced services throughout the system life cycle from cradle to removal. We serve a large array of clients including large utilities, generation owners, operators and constructors.

We are expanding our operations to Western USA and are seeking a dynamic business administrator to assist with all aspects of this expansion.

Description of role:

The position is multi-disciplinary and requires a self-sufficient, self-directed and highly organized individual to manage the day-to-day activities. Some of the responsibilities are noted below:

1- Account keeping:

· Full cycle account keeping, reconciliation and reporting (Currently done through QBO)

· Maintain and update vender and client lists

· Invoicing and billings

· Reconciling receivables with project billings

· Communicate with client AP teams as needed

· Electronic capture, verification and filing of expense receipts (Currently done through Dext)

· Accounting analysis of income and expenditure and identifying efficiency gaps

· Maintaining accurate chart of accounts

· Prepare monthly and annual business reports

2- Staffing:

· Assist in staffing, job postings and first round interviews

· Assist in payroll filings

· Scheduling health and safety and professional training

· Maintaining health and safety and professional credentials

· Maintaining accurate internal resumes and profiles for project purposes

· Ensure team satisfaction and retention

3- Office setup and management:

· Order supplies

· Maintain a clean and orderly office

4- Assist in project management:

· Serve as a point of contact when needed

· Create project entries and initiate the lifecycle structure

· Monitor and update the scheduling calendar

· Obtain periodic feedback from clients

5- Assist in corporate compliance:

· Maintain health and safety portals such as ISN

· Ensure tax and compliance documents are prepared and sent to requesting entities.

· Assist in accreditation efforts with ISO and other bodies

6- Assist with inventory and asset management:

· Monitor vehicle condition and needed documentations

· Maintain the accuracy of the asset list

· Monitor calibration validity of equipment

· Place warranty and repair requests

7- Assist in marketing and business development

· Maintain the CRM system

· Monitor the website and LinkedIn account health

· Post articles and notices on behalf of team

· Identify business opportunities

· Participate in conference and trade shows if needed

Expected skills, knowledge and experience:

· Advanced and proven account keeping knowledge and experience

· Proven experience in professional and corporate settings

· Superb computer skills, including advanced office suite of products as well as Microsoft 365 cloud applications and security

· Professional communication skills; written and oral

· Advanced organization, multi-tasking, prioritization, and management skills

· Good understanding of tax, legal and corporate operational requirements

· Experienced with contract language and requirements

· Demonstrated experience in all key role requirements

Location:

This role is fully remote until an office is established. Following that a hybrid model on as needed basis can be arranged. The location of work will be tailored to the selected individual.

Work hours:

Flexible during typical business hours. Tailored to the selected individual.

Compensation:

Tailored to the selected individual; will include base salary plus bonus, PTO, work flexibility, personal and professional growth opportunities.

Job Type: Part-time

Pay: From $55,000.00 per year

Expected hours: 10 – 40 per week

Schedule:

Work Location: Hybrid remote in Aliso Viejo, CA 92656