Billing Specialist

Job Title: Billing Specialist

Division/Department: Accounting

Location: Keenesburg, CO

Admin and Management Positions: ☒ In Office ☐ Full Remote ☐ Mix of Office and Remote

Pay Type: ☐ Exempt (Salary) ☒ Non-Exempt (Hourly)

Reports To: CFO

Supervises: N/A

Minimum Requirements

General Description

We are seeking a highly organized and detail-oriented Billing Specialist to join our team in Keenesburg, CO. As the Billing Specialist, you will play a crucial role in supporting the Accounting team to ensure invoices are completed accurately and efficiently.

Essential Skills, Duties and Responsibilities

o Prepare and issue invoices for completed work according to project milestones and contract terms.

o Verify the accuracy of billing data, including project costs, labor hours, and materials.

o Ensure that all billing aligns with client agreements, contracts, and internal company policies.

o Issue and post bills, receipts in client’s invoicing systems, and invoices.

o Assist with submitting Requests for Information (RFIs) to the client prior to invoicing.

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Financial Records Management:

o Maintain accurate and up-to-date billing records.

o Perform routine billing audits.

o Reconcile billing discrepancies and resolve billing issues with clients.

o Update Altitude Billing Workbook spreadsheets to maintain accurate status of billing for multiple projects.

o Assist the AP department with corresponding AR invoices for accurate AP invoice payments.

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Client Communication:

o Respond to client inquiries regarding invoices and billing processes.

o Work with clients to resolve any billing disputes in a timely and professional manner.

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Project Collaboration:

o Coordinate with project managers to gather necessary billing information in a timely manner.

o Review project documentation to ensure all billable items are captured.

o Accurately maintain project specific documentation throughout the periods of the project.

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Compliance and Documentation:

o Ensure compliance with all relevant regulations, standards, and company policies.

o Maintain comprehensive and organized billing documentation.

o Prepare reports and summaries of billing activities for management review.

Essential Safety Requirements

Physical Requirements

Other Requirements

Job Type: Full-time

Pay: $55,000.00 - $68,000.00 per year

Benefits:

Schedule:

Supplemental Pay:

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Bonus opportunities

Work Location: In person