Hough Petroleum Corp.

AR/AP Specialist

Township of Hamilton, NJ

Full-time

$45,000-$50,000

About This Job

City: Trenton/Hamilton Area

State: NJ

Country: United States of America

Department: Accounting

Travel Percentage: 0%

Employment Status: Full Time/Salaried/Exempt

Job Summary:

Join our growing company and become a part of a great accounting group as we add to our current staff. This position joins the AR/AP team for the company and its related entities, reporting directly to the Controller.

Principal Duties:

Accounts Receivable (AR) Responsibilities:

•

Process and monitor customer & tenant payments, ensuring timely and accurate recording of such and outstanding balances.

•

Prepare and send invoices to customers in a timely manner.

•

Follow up on overdue accounts and ensure collections are made in a professional and timely manner.

•

Reconcile accounts receivable aging reports to identify discrepancies and resolve any outstanding issues.

•

Follow up on overdue accounts and ensure collections are made in a professional and timely manner.

•

Maintain accurate customer records, including contact information and payment terms.

•

Assist with the preparation of financial reports regarding the company’s receivables.

•

Coordinate with the sales team or customer service to resolve any billing discrepancies or payment issues.

Accounts Payable (AP) Responsibilities:

•

Process and review vendor invoices, ensuring they are accurate and comply with company policies.

•

Ensure timely payment of bills and maintain accurate payment records.

•

Manage and reconcile the accounts payable aging report.

•

Prepare checks, wire transfers, or ACH payments, and ensure they are properly recorded.

•

Monitor and maintain the company's cash flow by ensuring proper scheduling of vendor payments.

•

Communicate with vendors regarding payment status, disputes, or discrepancies.

•

Verify and reconcile purchase orders, receipts, and vendor invoices to ensure proper accounting.

General Responsibilities:

•

Maintain accurate and organized financial records for both AR and AP functions.

•

Track, organize, and record transactions and research discrepancies,

•

Assist with month-end and year-end closing activities related to AR and AP.

•

Provide support during internal and external audits, providing necessary documentation and reports.

•

Collaborate with the finance and accounting teams to ensure smooth workflow and communication.

•

Prepare reports or analysis related to AR/AP as needed by management.

•

Coordinate with other departments and management on a consistent basis to maintain efficiencies and determine deficiencies

•

Other responsibilities as assigned by the Controller

Qualifications:

•

Willing & able to learn new software systems, including ADDS E3 & Microsoft Dynamics GP, and others.

•

Detail oriented.

•

Candidate must live our core values of 1) Driven to Grow; 2) Solutions Mindset; 3) Relentless in the Pursuit of Results; and 4) Extreme Ownership.

•

Ability to work independently

•

Ability to communicate effectively, both orally and in writing

•

Ability to analyze information and effectively propose solutions

•

High degree of professionalism/ability to maintain confidentiality

•

Strong focus on customer service and a customer-first attitude

•

Ability to work collaboratively with cross-functional teams

•

Intermediate proficiency with Excel.

Minimum Requirements:

•

2 years of experience in an AR/AP position

Compensation: Salary commensurate with experience; full benefits package

Job Type: Full-time

Pay: $45,000.00 - $50,000.00 per year

Benefits:

•

401(k)

•

401(k) matching

•

Dental insurance

•

Disability insurance

•

Health insurance

•

Life insurance

•

Paid sick time

•

Paid time off

•

Vision insurance

Schedule:

•

Day shift

•

Monday to Friday

Work Location: In person

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