Trimark Associates, Inc.

AP Specialist

LocationFolsom, CA
Job TypeFull-time
Salary$65,000-$75,000

About This Job


Position Summary

Join our Finance team as an AP Specialist where you will support invoicing and corporate collections, accounts payable, and special projects. You will report to our Accounting Manager and work collaboratively with a small team of 3-5 finance professionals. You will also work with our clients and internal departments both in person and virtually. This is an office-based role in our Folsom, CA headquarter location. If you enjoy working collaboratively across departments to support financial goals, have a passion for accounting, and want to work with a bright and professional team we want to hear from you!


Key Responsibilities:

Verify invoice accuracy against purchase orders, contracts, and receipts. Enter and upload invoices into NetSuite. Anticipate bills and follow up with vendors for missing/late invoices.
Set up new vendors with appropriate documentation and maintain vendor records within NetSuite.
Perform trade credit background checks for new vendors.
Post activity and reconcile monthly statements for bank deposits, loan accounts, and credit cards.
Monitor AP Aging, credit card transactions, and employee expense reports. Prepare and process payments via check requests, electronic payments, and credit cards.
Reconcile vendor statements, including check requests, electronic payments, and credit card payments.
Ensure compliance with purchase orders, travel, and business expense policies.
File and pay all commercial taxes as applicable.
Ownership of processing annual 1099’s.
Monitor activity for potential fraudulent situations.
Communicate with vendors regarding invoice inquiries, payment status, and other issues.
Collaborate with the purchasing department on PO’s and vendor relations.
Ownership of credit card payments for various company purchases.
Create/maintain Standard Operating Procedures relating to Accounts Payable.
Performs other duties and special projects as assigned.


Traits for Success:

NetSuite experience required.
Associate’s degree in accounting or business required, bachelor’s degree preferred.
3 to 5 years of experience working in accounting/financial operations.
Knowledge of Generally Accepted Accounting Principles (GAAP).
Working in project-based businesses is highly desired.
Strong written and spoken communication skills.


Skills & Competencies:

Proficiency in accounting software
Attention to detail
Strong analytical skills
Reducing processing times
Resolving discrepancies
Reliability
Teamwork

We’re not perfect (no one is!) If your skillset is a bit different than what we’ve identified but you share our passion for renewable energy and believe you can make a valuable contribution to the role we’d love to learn more about you!


About Trimark

Trimark is an industry leader in the movement towards a greener grid and a cleaner future. We design systems and provide services to enable the integration of large-scale renewable power plants into the power grid. Our products are at the forefront of generating dispatchable power from renewable plants by combining the intermittent renewable resource with energy storage. We manage thousands of renewable energy sites for industry-leading clients and support regulatory and operational compliance solutions for complex systems associated with critical infrastructure – electric loads, power generation, water infrastructure and other similar applications.

Trimark provides systems and services that power producers, utility providers, and independent load serving entities need to participate in organized electric markets, as well as the information ISO’s and Balancing Authorities need to manage the bulk electric grids. Our team designs systems from concept to commissioning, including system and network architecture, software development, component assembly, technology configuration, installation, testing, certification, ongoing support, and maintenance.


Benefits

Work-Life Synergy
Paid Vacation
Paid Sick Leave
Paid Holidays
Medical Insurance
Dental Insurance
Vision Insurance
Health Savings Plan
Flexible Spending Account
401K Match
Student Loan Assistance
529 Savings Plan
Referral Bonus
Company Paid Life Insurance
Voluntary Life Insurance
Long Term Disability Insurance
Accident Insurance
Critical Illness Insurance
Identity Theft Protection
Legal Insurance
Pet Discounts
Employee Assistance Program
Onsite Gym Access (Folsom office)


Legal Notes


Equal Opportunity Statement


Trimark is committed to compliance with all applicable laws providing equal employment opportunities. This commitment applies to all people involved in Company operations and prohibits unlawful discrimination by any employee of the Company, including supervisors and coworkers.


E-Verify Statement


Trimark will provide the Social Security Administration, and if necessary, the Department of Homeland Security, with information from each new employee’s Form I-9 to confirm work authorization. Please note that we do not use this information to pre-screen job applicants.


Work Authorization


This role is Not Eligible for sponsorship by Trimark, including future sponsorship. Candidates must reside in the United States.


Pay Transparency


Compensation is based on market rate, job level, job related knowledge, skills, experience, education, and certifications.


Candidate Safety


Trimark engages in a structured hiring process during which you will meet with multiple team members. We do not issue offers based on email contact and will not ask for your personal or sensitive information prior to an accepted offer. Communications from our talent team will come from the trimarkassoc.com domains.


Unsolicited Candidate Referrals


Trimark values our strategic partnerships with our agency partners who may supplement our internal recruitment team’s efforts from time to time. To submit candidates for consideration, agency partners must have an executed agreement signed by Trimark’s president and a job specific requisition. Without such agreements in place, Trimark will not pay a fee to any agency. Unsolicited referrals from any source other than directly from a candidate will be considered Trimark property and will be considered to have been referred by the agency free of any charge or fee. This includes resumes, partial resumes, candidate profiles, and candidate details or information.

Trimark engages in a structured hiring process during which you will meet with multiple team members. We do not issue offers based on email contact and will not ask for your personal or sensitive information prior to an accepted offer. Communications from our talent team will come from the trimarkassoc.com domains.

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