AP Supervisor

Company Description

Since 1961, Precoat Metals (www.precoat.com) has been setting the standards in the coil coatings industry worldwide. We are committed to this level of quality in both our product line and customer service, and focus our resources on investigating and implementing new coil coating technologies, developing unique coatings, ink and film systems, and designing multifaceted prints while reducing the cycle time to market. We are able to achieve this "culture of excellence" thru the hard work and talent of the people on our team.

Job Description

SUMMARY The purpose of this position is to supervise all accounts payable functions for Precoat Metals. This includes supervising, directing, coordinating, and reviewing work activities and work products and personnel. Incumbent will supervise an accounts payable team, direct the processing of invoices and payments, and manage expense and reporting as needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES The duties listed below are intended only as general illustrations of the various types of work that may be performed. Specific statements of duties not included does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Job descriptions are subject to change as needed as the needs of the Company and requirements/standards may change.

Supervises staff by planning accounts payable tasks, reviewing work, evaluating performances, and scheduling and directing daily tasks and activities, which includes posting invoices, scanning, reporting, and planning check runs, up to forecasting as needed* Work with buyers at plant locations and purchasing as needed.* Establishes procedures and guidelines to ensure risk of theft and fraud are mitigated.* Monitors data through audit reports and testing to ensure internal control procedures are effective.* Ensures effective internal controls over accounts payable functions.* Responsible for training departments on departmental procedures for accounts payable processing.* Ensures compliance with IRS 1099 requirements and other IRS rules.* Assists all team members in accomplishing the goals of the department.* Establishes procedures and guidelines for accounts processes including appropriate internal controls and compliance as needed* Acts as liaison with systems integrators troubleshooting accounts payable technical issues.* Ensures equal distribution of work for accounts payable team.* Responds to internal and external requests for information and assistance including providing information regarding applicable policies.* Prepares and processes electronic transfers and payments, prepares and performs check runs and reconciles accounts payable transactions.* Reviews and verifies invoices and check requests. Sorts, codes, and matches invoices, sets invoices up for payment, enters and uploads invoices into the organizations financial system.* Cultivate inclusive and respectful working relationships that support a sense of belonging for all employees and community members.* Performs the essential duties of the job in the conditions described in the physical demands and work environment sections below.* Maintains regular attendance and punctuality.* Performs other duties of a similar nature or level as assigned.*

SUPERVISORY RESPONSIBILITIES Exercises supervision of personnel in related area of responsibility.

Qualifications

QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Knowledge of:

The principles, standards and practices of manufacturing accounting and payables procedures for public sector activities* Computerized financial systems, spreadsheets, and word processing software.* Leadership skills.* Modern office procedures, methods, and equipment* Basic mathematical principles* Applicable federal, state, and local laws, rules, and regulations* Automated financial accounting software* Data entry techniques*

Skill in:

Keyboarding* Using computers and related software applications* Operating standard office equipment*

Ability to:

Effectively distribute work, train, and schedule staff assignments* Effectively communicate instructions and information both verbally and in writing to subordinates, other staff and vendors as needed* Commit to teamwork and to quality in everyday work* Assume ownership in completion of assigned tasks* Perform basic mathematical calculations* Maintain records and files* Manage and execute multiple tasks* Perform general ledger entries* Provide superior customer service for both internal and external customers Compile data* Prepare, maintain, and proofread a variety of financially related reports* Review documentation to monitor compliance with applicable laws, codes, rules, and regulations* Apply and explain applicable policies and/or procedures, laws, codes, or regulations* Organize, prioritize, and delegate work assignments* Exercise judgment and discretion* Recognize problems, identify alternative solutions, and make appropriate recommendations* Interpret a variety of instructions furnished in written, oral, diagram or schedule form* Estimate solutions to problems involving fractions, decimals, and percentages* Communicate and use interpersonal skills to interact with coworkers, supervisor, the vendors, etc. to sufficiently exchange or convey information and to receive work direction*

EDUCATION and/or EXPERIENCE Associate’s degree in business or a related field and/or five years of related accounts payable experience, including two years of lead or supervisory experience; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job, such as those listed above. Additional education can be substituted for experience, as well as additional experience for education.

CERTIFICATIONS, LICENSES, REGISTRATIONS None

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Position is typically office or administrative work and is not substantially exposed to adverse environmental conditions.

Additional Information

We are an Equal Opportunity Employer

INDHP

We are an Equal Opportunity Employer.

Precoat Metals is a Drug Free Workplace