AP Specialist III

Description

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Minimum Qualifications• High School Diploma• 3+ years of experience in Accounts Payable• Related technical degree or accounting certification preferred

Knowledge, Skills and Abilities• Thorough knowledge and understanding of AP principles• Must have general knowledge of MS Word, Excel, and proficient with Outlook software programs • Excellent verbal and written communication skills required• Excellent attention to detail, time management and organizational skills required• Effectively work independently and in a team environment• Excellent customer service skills both with suppliers and employees

Essential Functions• Data entry of invoices/credits including 3-way match to Purchase Order in PowerSecure ERP System• Evaluate purchases for PO validation, following up with appropriate Purchasing employees or budget owners to fix any issues with pricing or received quantity to process invoices against PO’s, including requesting POD from suppliers when necessary• Evaluate invoices for discounts, highlighting for other team members for input or payment• Assist team members in reviewing and following up on RNI reports• Participate in training new and less experienced AP Specialists in efficient invoice and PO processing• Assist Accounts Payable Supervisor in updating processes, creating process documentation and instructions• Support PowerSecure budget owners with GL coding of invoices• Process employee expense reports for reimbursement, preparing reports for follow up with PCard holders and submittal to Payroll• Troubleshoot invoice issues and interact with suppliers by phone and email for payment status, missing invoices, statement questions, reconciling account, credits, refund requests, etc. • PowerSecure GL account reconciliation as assigned• Ownership of PCard and ability to manage personal expense reports effectively• Process incoming mail and monitor AP mailbox for distribution of tasks• Prepare and mail checks• Ensure supplier Certificate of Insurance (COI) compliance and work with COI administration software• Credit Application completion• Monitor Positive Pay exceptions• Assist with special projects, yearly audits or other duties as assigned

Physical DemandsWhile performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; talk or hear. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment For the most part, the work environment includes ambient room temperatures, well-lit work areas and traditional office equipment as found in a typical office environment. Office space may be shared.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of the position. All employees may have other duties assigned at any time.

PowerSecure is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.Operating Company: PowerSecure