Administrator-Operations

PRIMARY PURPOSE :

- Provide support and administrative duties primarily to an assigned region and one or more regional district field office(s).

ESSENTIAL DUTIES & RESPONSIBILITIES:

- Provide standard reception, clerical and other support duties in the office to include routine personal, phone and e-mail correspondence with internal and external contacts.

- Code and process invoices for payment and track invoices, statements, and expense accounts. Enter invoices into system for payment, maintain files of paid invoices, and provide reports for district AP needs.

- Assist with purchasing, receiving verification, handling and shipping of operating, maintenance, and construction materials and supplies. Set up new vendors. Complete, monitor, and track Request for Material (RFM) or Request for Services (RFS) and Purchase Orders (PO).

- May be asked to assist in preparation, monitoring and reporting of expense and capital budget, monthly variance explanation and forecasting. Track monthly spend and provide forecast and variance information, as needed.

- Maintain O&M system, including entering and closing out compliance tasks, and distributing inspection lists, as requested. Maintain basic understanding of compliance codes. Assist with preparation for compliance audits. Maintain compliance records.

- Initiate, complete, verify and/ or distribute computer-generated reports and correspondence, including but not limited to timekeeping and labor analyses, vehicle and fleet tracking, expense tracking, and credit card statements and reconciliations.

- Prepare routine office, regional and company-wide correspondence.

- Operate standard office equipment.

- Order and maintain office supplies and materials.

- Deal with a wide variety of people with tact, courtesy and professionalism.

- Speak clearly, both in person and by telephone, using a high level of verbal skills and listen carefully.

- Maintain a regular, dependable attendance and a consistently high level of performance.

- Will work non-traditional hours as needed.

- Maintain a high regard for personal safety, for the safety of company assets and employees, and the general public.

- Other daily, weekly, monthly or special project duties as identified and defined.

- Other duties as assigned.

MINIMUM REQUIREMENTS:

EDUCATION:

- High School diploma or equivalent

EXPERIENCE/SPECIFIC KNOWLEDGE:

- A minimum of two (2) years general office support experience.

- A minimum of one (1) year Oracle Enterprise Resource Planning (ERP), with specific knowledge in accounts payable (AP) module.

- A minimum of two (2) years reconciling AP or accounts receivable (AR)

- Proficiency in software applications utilized by the Company such as Oracle, ADP, Transcepta, Jira, HBS, etc.,

- Good basic math skills (addition, subtraction, multiplication, division, decimals, fractions, etc.).

- Advanced office equipment skills (phone, files and organizational skills, etc.).

- Knowledge of crude oil/ natural gas/ saltwater disposal terminology.

- Process oriented and able to maintain multiple tasks.

- Knowledge of FERC Standards of Conduct (Order 497).

- Proficient in MS Office applications that may include but are not limited to Excel, Word, and Outlook.

CERTIFICATIONS, LICENSES & REGISTRATIONS:

- Must possess and maintain a valid driver’s license and a driving record satisfactory to the company and its insurers (for travel).

COMPETENCIES, SKILLS & ABILITIES:

- Must be able to perform all essential and marginal functions of the job.

- Must be able to work with a team, take direction from management, adhere to required work schedules, focus attention on details, and follow work rules.

- Ability to successfully perform multiple tasks with strict deadlines.

- Ability to organize and prioritize daily work.

- Job level commensurate with experience and skill sets; position will be filled depending on qualifications, experience, and skill sets of the successful candidate.

PHYSICAL DEMANDS:

All of the physical requirements listed below are those that may be necessary for an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

- Sitting; standing; walking or moving throughout facility; driving; talking; seeing (specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus); hearing; feeling; bending or stooping; squatting or crouching; reaching; kneeling; pushing; pulling; lifting up to 25 lbs.

- Minimal safety hazards; general office working conditions.

- Must be able to sit for prolonged periods of time.

- The employee is regularly required to use hands to type, touch, handle, or feel. The employee is required to talk and hear. The employee is frequently required to stand and reach with hands and arms. The employee is occasionally required to walk and climb or balance. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

WORKING CONDITIONS:

- Occasional overnight travel may be required.

- Infrequent overtime may be required.

- May be required to carry a cell phone and be available to respond during working and non-working hours.

- The successful candidate will be required to clear a drug screen and a complete background check, including a credit report for certain positions, after an offer has been extended and prior to being employed.

SUPERVISORY RESPONSIBILITY:

- None

PREFERRED EDUCATION, EXPERIENCE, CERTIFICATIONS, COMPETENCIES, SKILLS & ABILITIES (above the minimum requirements, not required but advantageous in this position):

- Bachelor’s degree from an accredited institution in Business or a related discipline.

- 2+ years working within Oracle (ERP) in payables. - 4+ years reconciling AP or AR - 3+ years general office support

OTHER RESPONSIBILITIES:

- The above statements describe the general nature and level of work being performed. This position may perform other duties as assigned.