Administrative Representative

The Administrative Representative performs special and complex administrative and clerical skill functions and other duties as assigned.

MINIMUM QUALIFICATIONS

This position requires a minimum of two years of equivalent work experience. This position must have a knowledge of complex administrative and clerical procedures requiring sound judgment and initiative regarding actions to be taken; standard office and desktop equipment; standard word processing, spreadsheet and other applications; mainframe and web-based systems, as needed according to department. This position must possess strong interpersonal skills and the ability to communicate effectively with internal and external customers.

This position must also have the ability to work independently with minimal supervision and be able to prioritize workload, have a thorough knowledge of other Southwest Gas departments, plus job knowledge of department-applicable practices and procedures and must possess problem-solving skills.

KEY ACCOUNTABILITIES

CORE JOB:

Perform assignments using office procedures of considerable complexity; provide information to internal/external customers, using appropriate knowledge and communication skill; compose correspondence

WORK PRACTICE:

Handle difficult situations; coordinate with other business function support personnel for a common goal; ensure controlling office routines, timeliness of work products and processing Company documentation with accuracy

TECHNICAL SKILLS:

Demonstrate an efficient work routine; create spreadsheet analysis including the development of mathematical formulas; effective time management and organization

TECHNICAL SKILLS:

Read publications, regulations, and directives and take action or refer those that are important to the executive or staff; research and retrieve information; appropriately use Company provided technologies

TYPICAL JOB FUNCTIONS

(Responsibilities/duties performed)

- Perform assignments using office procedures of considerable complexity

- Compose correspondence

- Create spreadsheets including the use of functions and formulas

- Exercise independent judgment in controlling office routines

- Adapt guidelines, precedents and practices to changing situations

- Ensure timeliness of work products

- Process Company documentation with accuracy and prepare routine accounting journal entries according to supervisor’s directions

- Receive and complete transactions with the public, employees, vendors, suppliers or contractors by telephone or in person

- Apply relatively complex bookkeeping and/or record-keeping principles in the maintenance of data and completion of records and reports

- Specialize in operations of considerable complexity utilizing mainframe and web-based systems

- Complete complex tasks which include preparation of invoices, payment authorizations, data compilation, spreadsheet analysis and graph preparation

- May direct the work of other employees

- Perform various equivalent functions of the lower classifications

- Promote good internal/external customer relations

- Facilitate work in progress among various departments

- Perform other duties as assigned

- Regular and predictable attendance is a condition of employment and is an essential function of the job

ESSENTIAL FUNCTIONS

This position must meet criteria on attached essential functions form.

SPECIAL REQUIREMENTS

· Must possess a valid driver’s license

· Must be available to work overtime

· Must be able to work in another location, district, or department, when required

· Must successfully complete all aspects of required training

· Must comply with Company rules of general conduct, Company policies and procedures

SALARY DETAILS:

Las Vegas: $23.91 - $33.48

At Southwest Gas, attracting the best talent is key to our strategy and success as a company. We use flexibility to develop competitive compensation offers to ensure we are able to hire the best candidates. The quoted salary range represents the minimum and maximum of the pay range for the position. It is provided as a good faith estimate as to what our ideal candidates are likely to expect, as we tailor our offers within the range based on the selected candidate's experience, industry knowledge, location, technical and communication skills and other factors that may prove relevant during the interview and selection process.