Administrative Assistant

Our mission at WesTech is to help communities thrive by delivering high-quality water solutions with superior service – safely and sustainably. To achieve this mission, we recruit great people to be part of our collegial and collaborative teams in engineering, design, project management, field service, plant operations, professional services and more.

As one of the leading operating brands of Swire Water, our values of integrity, humility, endeavor, excellence and continuity make this an outstanding working environment. Our continuing success creates attractive opportunities for purpose-driven professionals to develop new skills, support vital industries, and grow their careers.

Summary

We currently have an immediate need for a full-time Administrative Assistant who will assist group members with scheduling, coordination, document preparation, and customer service activities along with all other administrative activities.

Candidates for this position may be required to pass pre-employment and periodic screenings, including background checks, drug and alcohol tests, or other necessary assessments.

Some of the work that you will do:

- Distribute daily and weekly reports/schedules to group members. Create associated meetings and calendar invites.

- Ensure PMs keep job schedule & warranty schedule updated weekly

- Verify Kanban updates (should match job schedule)

- Assist with completing and approving unit expenses

- Answer phones and direct customers to the appropriate point of contact.

- Coordinate work and tasks with other departments

- Organize group functions and activities.

- Update personnel lists (schedules/on call, contact info, emergency, seating, etc.)

Here are the skills that you need:

- High School Diploma/GED or equivalent education.

- One or more years of relevant work experience.

- Knowledge or or experience with Microsoft Word and Excel and PDF editing software.

- Excellent verbal and written communication skills

- Ability to work with others in an office environment and maintain a positive attitude

- Ability to manage multiple, competing deadlines in an efficient and effective manner

Here are the skills and qualifications that will set you apart:

- Relevant post-high school training, certification, or coursework

- Experience coordinating and/or managing projects

- Knowledge of or experience with data storage software and/or Navision

- Strong customer service orientation

- Ability to listen and integrate what is said into final product

- Knowledge of or experience with engineering firms or concepts

Physical Requirements:

- Ability to sit at workstation using computer/phone.

- Regularly required to move around the facility.

- Occasionally required to lift and/or move up to 40 pounds.

Benefits and perks we offer:

- Competitive salary and performance-based annual bonuses.

- Dollar for dollar 401K match of 6%.

- Flexible work hours, hybrid schedules with remote work options.

- Comprehensive health and wellness benefits package with an onsite and virtual medical facility

- Company HSA contribution, Paid Parental Leave, Employee Assistance Program

- Company-paid Life Insurance, Accidental Death and Dismemberment, and Long-term Disability.

- PTO plan and Paid Holidays.

- Tuition Reimbursement.

- Company celebrations, summer parties, volunteer opportunities, games, prize drawings, and more!

WesTech considers all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.