Administrative Assistant - Projects

Move To Improve And Bring The Company Forward

An important part of the DOF culture is to learn from the experienced and skilled people we are so fortunate to recruit. If you feel that you can contribute and make us better, we promise you that we are always open to ideas and innovation. After all, it is the culture of innovation that has made DOF one of the most exciting places to work. In DOF you can make a difference in an environment ready to solve problems and implement good ideas quickly. And who knows? Perhaps you will learn something from your new colleagues, as well.

Join us as our new Administrative Assistant - Projects Who We Are

At DOF what we do is as important as the way we do business - our operations are safe, legal and ethical, everywhere we do business. The DOF team treat each other and our surroundings with RESPECT, INTEGRITY and strive for EXCELLENCE in all we do. All our employees are expected to have a drive for results and solve problems, but not without showing integrity and focusing on communication along the way.

With a multi-national workforce of around 3,800 personnel, DOF is an international group of companies which owns and operates a fleet of modern offshore/subsea vessels, with an engineering capacity to service both the offshore and subsea market. More than 40 years in the offshore business, has g group has a strong position in terms of experience, innovation, product range, technology, and capacity.

DOFs core activities are vessel ownership, vessel management, project management, engineering, vessel operations, survey, remote intervention, and diving operations. DOF offers a full spectrum of top-quality offshore services to facilitate an ever-growing and demanding energy industry.

The company's main operation centers and business units are located in Norway, UK, USA, Singapore, Brazil, Argentina, Guyana, Canada, Angola, and Australia.

Requirements

The Administrative Assistant - Projects provides administrative support to management and staff. Primary responsibility will be to assigned department but will need to interface and provide support to other departments on an ad hoc or project basis.

Key Tasks and Responsibilities:

- Regularly interface with Subsea Project Managers on project specific needs

- Consistently and correctly use internal information management systems

- Maintain inventory and generate Purchasing Requisitions for needed supplies and services through internal ERP system

- Take responsible care of health and safety for employee and others and to take necessary steps to protect the environment

- Complete Goods Receipts and upload appropriate back up documentation into ERP on any project purchase order specific needs

- Weekly time entry/tracking of offshore personnel hours into ERP system

- Weekly handling of offshore personnel expense reports, including verification, obtaining approvals and final submission to payroll department

- Assist with department travel account reconciliation, including weekly collection of receipts to support the charges and assign applicable charge codes for expense

- Scan, copy and archive documents as required

- Report all health, safety and environmental concerns to the HSEQ manager

- Other duties as assigned

Education/Experience/Knowledge:

- High school diploma / college courses or equivalent work experience

- A minimum of three years of experience as a Department/Administrative Assistant for an Oil & Gas company with a preference in the subsea sector

Skills:

- Knowledge and experience of the purchasing process

- Knowledge of the receiving processes

- Proficient with standard business application software

- Proficient in Microsoft Packages - Word, Excel, PowerPoint, MS Project

- Clear written and verbal communication skills

- Excellent organization, problem solving and multitasking skills

- Self-motivated, positive attitude and willingness to offer assistance

- Ability to work as a team player, patient and professional

- Flexible and convey positive attitude

Benefits

Successful candidates will be required to undergo pre-employment drug and alcohol screening. DOF Subsea maintains the right to request a background screening as a part of the recruitment process.

DOF Subsea is an equal opportunity employer dedicated to promoting a diverse workforce and an inclusive respectful workplace.

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.

We encourage applications from all qualified individuals.

We thank all applicants for their interest but only those selected for an interview will be contacted.