Project Management Administrative Assistant

Affiliation: MoveUP

Employment Status: Full-Time Regular

Salary: $2,444.00 Bi-weekly

Short-term Incentive Eligible: No

Workplace Flexibility: No

Posting End Date: Open until filled

As the province’s largest energy provider with more than 100 years of knowledge and experience, we proudly deliver renewable energy, natural gas, electricity and propane to 1.3 million customers.

We're actively seeking new talent to join our mission of transforming B.C.'s energy landscape. As one of BC's Top Employers with a diverse team of over 2,700 employees, we are committed to a safe and inclusive culture where each of us can connect, belong, and grow. Join us, and together, let's shape a brighter future for B.C.

Responsibilities

- Acts as an administrative assistant to the PMO Manager, including:

- Processes all resource requests for project management and/or professional services.

- Provides support for all the PMO processes, including

- Documents and administers all Project Manager & Professional services assignments.

- Creates, manages and closes all Project Manager & Professional Services schedules, files and reports.

- Measures and reports PMO process performance.

- Updates all Project Manager profiles.

- Provides all data for routine sample detailed project review and/or audit of PMO process compliance.

- Answers queries from clients, especially with respect to the PMO process, and provides liaison to other departments.

- Provides a wide range of support to department personnel.

- Accesses, creates, updates, extracts, interprets and communicates a variety of technical, financial, and business data to support the department, using such applications as SAP, internet, intranet, Outlook, Excel, Word, Power Point, MS Projects, ATS and “S” File Administrator.

- Creates, processes, interrogates, and closes SAP charge numbers.

- Checks and codes documents such as invoices and visa statements, ensuring all charge work orders and/or account numbers are correct and ready for management approval.

- Performs duties of a minor nature related to the above duties which don’t affect the rating of this job.

Requirements

- A college business administration certificate with two (2) years of directly related experience working in a Project Management support capacity – OR – High school graduation including courses in business communications and office practices, and work-related technical courses, plus four (4) years of directly related experience working within a Project Management support capacity.

- Excellent computer skills including the use of software programs such as Microsoft Office (Word, Excel & Power Point), Microsoft Project (Gantt Charts), Microsoft Outlook, SAP, GIS (AM/FM), OF & ATS.

- Project Management process training

- Excellent knowledge of office procedures and systems.

- Ability to multi-task and work under pressure.

- Excellent analytical, organizational and decision-making skills.

- Courteous, professional manner in dealing with internal and external contacts.

- Excellent verbal and written communication skills in English, including the ability to correct spelling, punctuation and grammatical errors as required to prepare and compose a variety of external and internal correspondence and process inquiries.

- Fast, accurate keyboard including ability to prepare and format various types of correspondence, reports, presentations, forms, charts and layout electronic spreadsheets (60 words per minute).

Our engaging workplace offers a wide range of challenging opportunities, while being safe, inclusive and diverse. We offer a competitive salary and benefits package, while supporting life-long career development. We also encourage volunteerism and nourish the need to give back to your community.

To learn more about the recruitment process with FortisBC, please visit the You’re Applying. What now? page for additional information.

FortisBC acknowledges and respects Indigenous Peoples in Canada, on whose Traditional Territories we all live and work. FortisBC is committed to Reconciliation with Indigenous Peoples and is guided by our Statement of Indigenous Principles .