Administrative Assistant in Fairfield, CA

- Full Time

- Accounting

- Admin

- Administrative

- Payroll

- Fairfield, CA

- Closes: April 3, 2026

Summary of Position:

Universal Plant Services located in Fairfield, California, is in search of a Labor Coordinator/Payroll Assistant. Duties include maintaining the database of craft labor, dispatching employees to projects for the Western Region, and assisting with payroll processing and reporting. This position is full time, offering a competitive benefit package along with 401k, paid holidays, vacation, sick time, and flexible schedule.

Essential Job Requirements:

- Work with recruiting, local unions/counsels, and Service Manager to maintain the appropriate craft numbers at the right skillset to successfully execute all work in the Northern California Area.

- Ensure craft employees have current required skills certifications and schedule classes for required training and/or certifications.

- Coordinate and track all necessary site required Hazard safety training and background checks.

- Coordinate all drug testing as the DER in the area and maintain Drug & Alcohol rosters weekly to ensure compliance with UPS and client requirements.

- Work with Service Manager to successfully staff all jobs in the region.

- Maintain the regional manpower lookahead schedule with input from the Service and Project Manager.

- Report daily regional manpower numbers.

- Set up new jobs in accounting software and database files.

- Assist with booking field travel as needed.

- Assist with payroll entry/processing/reporting.

- Some Purchase Order and Accounts Payable entry.

- Other duties as assigned.

Required Education and Experience:

- High School diploma or equivalent.

- Track experience preferred.

- Labor coordinating experience preferred.

Required Skills:

- Keen ability to work under pressure and meet rigorous deadlines.

- Excellent verbal and written communication.

- Ability to work in a fast-paced environment.

- Possess intermediate to advanced Excel skills.

- Must have proficient computer skills including Microsoft Office Suite as well as the ability to quickly learn new software.

- Must have a positive attitude and strong interpersonal skills.

- Strong desire for continued growth and learning.

Physical Requirements:

- Must be able to sit for long periods of time.

- Use repetitive hand motions.

- Prolonged use of the computer.

Equipment Used/ Software Used:

- Microsoft Office (Outlook, Word, Excel, Viewpoint and SharePoint).

- Computer, telephone, copier, scanner, and printer.

Supervisory Responsibilities:

This position has no supervisory responsibilities.

Working Conditions

This position operates in an office environment.

Ray Range: $25-$30 per hour DOE

Work Schedule: Monday thru Friday

EEO Statement:

Universal Plant Services is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, citizenship status, protected veteran status, genetic information, or physical or mental disability.

Benefits offered:

- Medical/Dental/Vision

- Health Savings Account

- Short-term disability

- 100% employer paid Long-term Disability

- 100% employer paid life insurance

- 401K match

- Paid time off

- Employee Assistance Program