Administrative Assistant III (Toronto, ON) - Hybrid

Work options: Hybrid

- 6-month Contract

- 500 Consumers Rd, North York, Ontario, CAN M2J 1P8

At Enbridge, our goal is to be the first-choice energy delivery company in North America and beyond—for customers, communities, investors, regulators and policymakers, and employees.

To meet that goal, Enbridge is partnering with Raise—a leading recruitment firm that specializes in IT, Technical, and Engineering staffing.

Together, Raise and Enbridge are building teams that are rising to meet the growing energy needs of North America. If you’re looking for a challenging role that will make the most of your skills while allowing you to make an impact, this is it.

Enbridge is hiring an Administrative Assistant III right now—when you apply, Raise will review your application within 48 hours and contact qualified applicants for interviews.

Job Overview

The Administrative Assistant plays a critical support role to the Director(s) of Human Resources, significantly impacting the effectiveness of the Director and the HR team. This position involves coordinating diverse activities, managing complex schedules, and providing comprehensive administrative support to ensure the smooth operation of the department.

Key Responsibilities

- Coordinate and maintain all day-to-day administrative functions, serving as a key support to the Director(s) of Human Resources.

- Manage interactions with senior leaders and executives, both internally and externally, and their support staff.

- Anticipate the needs of the Director(s) and coordinate, research, delegate, compile, and organize work to meet those needs.

- Independently manage the Director(s)' time with significant discretion, referring calls and questions to appropriate areas.

- Prepare correspondence, documents, presentations, meeting minutes, and other reports, including tracking and reconciling expense reports.

- Assist in the preparation and maintenance of the annual budget as requested.

- Provide administrative support, including managing travel, conference reservations, event planning, calendar management, and arranging business meetings.

- Handle regional office requirements such as mail distribution, event coordination, ordering office supplies, and meeting external guests.

- Provide back-up support for other administrative assistants as needed.

- Additional responsibilities may be assigned as needed.

Qualifications

- Administrative certification or equivalent experience in spreadsheet/database management, accounting, business math, and business communications.

- Minimum of five (5) years of secretarial/administrative work experience.

- Ability to manage and coordinate multiple calendars.

- Excellent interpersonal skills and the ability to work with employees at all levels within and outside the organization.

- Strong knowledge of company databases, enterprise structure, and standard operating procedures.

- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), SharePoint, and cloud-based applications such as Workday.

- Experience in preparing and revising documents for senior and executive leaders, including presentation preparation.

- Ability to prepare correspondence with excellent grammar, spelling, punctuation, and proofreading skills.

- Ability to create and manage materials at the Board level.

- Ability to handle confidential information professionally, including HR matters, company materials, and financial matters.

- Strong organizational skills and the ability to prioritize, organize, and coordinate work effectively.

- High level of discretion, tact, and diplomacy in dealing with internal and external contacts.

- Flexibility to adjust work hours to support and accommodate the Director(s) as needed, including evenings and weekends.

- Ability to communicate efficiently with Directors primarily through email/electronic correspondence.

- Ability to collaborate and work with the administrative assistant team.

- Ability to work independently with minimal supervision and manage multiple tasks using efficient time management skills.

- Ability to network and use a variety of internal and external resources in a fast-paced and demanding work environment.

- High degree of attention to detail, problem-solving, and organizational skills.

- College degree preferred.

- Prior experience supporting executive-level personnel is preferred.

- Experience with Workday is considered an asset.

Working Conditions

- Hybrid working model (onsite Mon/Tues/Thurs and remotely Wed/Fri).

- Open office environment.

- Flexibility to adjust work hours to support and accommodate Director(s) as needed, including evenings and weekends (infrequent).

- May experience conflict in prioritizing workloads for multiple stakeholders.

- May require bending, lifting of office equipment, files, etc.

- Extensive computer usage may cause eye strain.

Please note: Successful applicants will be employees of Raise, working at Enbridge facilities with both Enbridge and contract employees.

Applying with Raise

Raise is an established IT and engineering hiring firm with over 60 years’ experience connecting talented candidates with meaningful work. When you apply, you’ll get more than just a chance at a great job—you’ll become part of a vast network of employers that are always changing.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at +1 800-567-9675 or ECTC@raiserecruiting.com

#ENBC