Administrative Assistant III

Description

Job Summary:

Xcel Energy is seeking a dedicated individual to support construction activities at the Tolk Station near Muleshoe, TX. This role is essential for managing the day-to-day administrative operations at the job site trailer, providing vital support to construction staff, and ensuring efficient communication and resource flow across the site. The successful candidate will be instrumental in facilitating project execution by overseeing documentation, coordinating logistics, and maintaining effective communication among all stakeholders.

Responsibilities:

- Manage operations of the job site trailer and provide general administrative support to project staff.

- Attend and document the daily Plan of the Day meeting at 7:00 AM; prepare and distribute meeting minutes.

- Order and manage supplies, catering, and other goods/services required on site.

- Coordinate with internal staff, external vendors, and visitors to ensure seamless site operations.

- Support various meetings throughout the day by taking notes and tracking action items.

- Manage and process documentation, including expense reporting, RFPs, and other administrative tasks.

- Ensure accurate recordkeeping using Microsoft Office, SharePoint, OneNote, and Adobe Pro/Blue Beam.

- Input and manage information in systems such as SAP and SumTotal (training provided if needed).

- Assist with occasional local errands related to supplies or catering (mileage reimbursed or site vehicle provided).

Qualifications:

- 5+ years of experience in administrative support, preferably in construction, utilities, or vendor-side (minimum 3 years required).

- Demonstrated work ethic with the ability to step in, be proactive with requests, and the overall ability and willingness to assist.

- Experience with/proficiency in Microsoft Office and SharePoint, OneNote, and Adobe Pro/Blue Beam.

- Experience with expense reporting using the SumTotal software or similar.

- Experience working in SAP would be helpful, however, not required.

- Have a valid driver’s license and dependable transportation.

- Must have at least a high school diploma or GED.