Administrative Assistant II

Job Details

Description CITIZENSHIP REQUIREMENTS – By contractual requirements, the project and job location for this position requires that all persons establish proof of US Citizenship. Dual Citizenship (US citizenship and citizenship of some other country) cannot be accepted. You will be required to provide original or certified copies of documents establishing your citizenship prior to consideration for this position. Position Summary

Provide administrative support for the Military Products Program Manager and subordinate department managers.

Essential Duties And Responsibilities

- Support Military Products management and other department managers with administrative tasks to support sales and production functions.

- Assist the Program Manager with Small Business Plans.

- Write and update VIR/VPAR/VDER/OQE logs for all product lines.

- Archive document flow in Master Control.

- Maintain G2 data archive entries (purchase requisitions, pack list, sales quotes, vendor quotes, work order’s, transfer orders, etc.).

- Support A/P with purchasing receipts and invoicing documentation.

- Provide support to quality inspection personnel.

- Create and maintain logs of G2 purchase order requisitions and transfer orders.

- Provide support for tracking and expediting inventory purchases and certification requirements.

- Enter and reconcile Kronos labor.

- Provide support to customers, vendors, and Arlington complex employees.

- Coordinate ordering of office equipment supplies and reporting office equipment usage.

- Process document shipments via UPS, FedEx, etc.

- Assist with customer//vendor meetings.

- Scan and archive customer documentation submittals.

- Provide support for ordering and maintaining office supplies and equipment items.

- Monitor and stock office supplies.

- Support cross-training of department procedures/processes.

- Document Scanner Maintenance & Support

- Responsible for all front office maintenance calls.

- Perform other assignments or duties as required.

Other Duties And Responsibilities

- Greets visitors and secure escort of visitors to appropriate personnel, as needed.

- Works as a member of the team and strives for quality and quality improvement.

- Complies with company policies, including but not limited to safety, confidentiality, attendance, and tardiness rules.

Qualification Requirements

- High school diploma or equivalent.

- US citizenship required due to government contracts.

- Good basic computer skills with proficiency in Word and Excel.

- Excellent verbal and written communication skills, including phone etiquette.

- Good knowledge of mathematical and measurement skills

- Ability to work overtime, as needed.

- Capability to attend offsite training, as needed.

- Ability to manage multiple tasks.

- Excellent Organization Skills

- Be willing to obtain Secret Security Clearance

Highly Desired Requirements

- At least 2 years of experience in manufacturing office administration.

- Familiarity with reviewing and printing drawings in AutoCAD.

- Experience using an ERP/MRP system for sales, work orders and invoicing. Experience working with Glovia a plus.

Physical Requirements

- Lifting light to moderately heavy boxes (less than 30 lbs.)

- Prolonged sitting and/or standing.

- Walking, standing, reaching, bending, and climbing

We may also consider candidates for a lower-level position depending on the experience and qualifications of the candidate and the needs of the business.

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