Administration Coordinator - Bilingual (English & Mandarin)

Job Summary

We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team. The ideal candidate will be bilingual, both English and Mandarin, and will be responsible for assist in managing office operations, providing exceptional customer service, and supporting various administrative functions. This role requires strong communication skills, proficiency in office software, and the ability to multitask effectively in a fast-paced environment.

Duties

- Manage front desk operations, including greeting visitors and handling inquiries.

- Maintain organized filing systems for easy access to documents and records.

- Perform data entry tasks accurately and efficiently using Microsoft Office and Google Workspace.

- Provide customer support by addressing client needs and resolving issues promptly.

- Assist with calendar management, scheduling appointments, and coordinating meetings.

- Help with communication between front office and manufacturing team.

- Manage all electronic supplies and distribution of these equipment to employees.

- Proofread documents for accuracy and clarity before distribution.

- Support office management functions by ensuring supplies are stocked and equipment is maintained.

- Utilize strong organizational skills to prioritize tasks and manage time effectively.

Requirements

- Previous experience in an administrative role or similar position is preferred.

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace is essential.

- Familiarity with QuickBooks for bookkeeping tasks is a plus.

- Strong clerical experience with excellent typing skills and attention to detail.

- Exceptional phone etiquette and customer service skills are required.

- Demonstrated ability to manage multiple tasks simultaneously while maintaining high-quality work standards.

- Strong organizational skills with a focus on time management are essential for success in this role. Join our team as an Administrative Coordinator where your skills will contribute to the smooth operation of our office while providing outstanding support to our clients and staff!

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Expected hours: 40 per week

Benefits:

- Dental insurance

- Health insurance

- Paid time off

- Vision insurance

Work Location: In person